Associate Corporate Event Planner - Hybrid

Experian-posted about 4 hours ago

Full-time • Mid Level

Hybrid • Madison, MS

5,001-10,000 employees

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Overview We are looking for an experienced Corporate Events Specialist to work collaboratively, with energy and creativity, to manage important functions in the successful execution of world-class Corporate Events. You will report into the Trade Show and Events Director. You will: Work with hotels to manage housing lists, audio visual orders, room set-ups and develop menus for events ranging in size from 50 people to 900 people. Help develop and proof content for event web site, event emails and other event collateral Create event registration websites using the provided registration management software Work with the Corporate Events Director and other Specialists in reconciling event cost center budgets, totaling more than $5 million .Work with the Corporate Events team to create timelines for corporate events, including those that involve outside vendors, Creative Services department and several Experian teams. Work directly with several levels of Experian management, outside vendors, resort management and Experian clients. Remain current on industry trends, technology and share best practices. Support survey summary report development and other post-event reporting to identify success metrics and areas of opportunity. Work with the Corporate Events team to refine and monitor a standardized work-flow process for event planning and management. Support efforts to develop relevant event databases and mailing lists. Provide onsite support at all major events when assigned. Bring energy, creativity and new ideas to contribute to a successful event team

Work with hotels to manage housing lists, audio visual orders, room set-ups and develop menus for events ranging in size from 50 people to 900 people.
Help develop and proof content for event web site, event emails and other event collateral
Create event registration websites using the provided registration management software
Work with the Corporate Events Director and other Specialists in reconciling event cost center budgets, totaling more than $5 million
Work with the Corporate Events team to create timelines for corporate events, including those that involve outside vendors, Creative Services department and several Experian teams.
Work directly with several levels of Experian management, outside vendors, resort management and Experian clients.
Remain current on industry trends, technology and share best practices.
Support survey summary report development and other post-event reporting to identify success metrics and areas of opportunity.
Work with the Corporate Events team to refine and monitor a standardized work-flow process for event planning and management.
Support efforts to develop relevant event databases and mailing lists.
Provide onsite support at all major events when assigned.
Bring energy, creativity and new ideas to contribute to a successful event team

3+ years minimum event experience in a corporate environment.
Bachelor's Degree in Hospitality Management, Business or related field
Willing to travel an average of 6-10 times per year, each about one week long, for onsite support and event planning trips. This often requires long, sequential days and nights typically starting at 6 a.m. and ending between 10 – 11 p.m.
Available to work overtime and weekends occasionally to accommodate heavy workloads that tend to occur in the few months before a corporate event.
Experience using online registration management software and CVENT event planning platform
Familiarity with accounting and billing processes
Comfortable working collaboratively as a team and sharing responsibilities of a major event with other team members
Demonstrated experience leading by example (exhibiting integrity, enthusiasm, and commitment to results) and encouraging collaboration.
History of successful execution of multiple events
Program management skills – accountable with the ability to handle stress and last-minute, urgent requests.

Great compensation package and bonus plan
Core benefits including medical, dental, vision, and matching 401K
Flexible work environment, ability to work remote, hybrid or in-office
Flexible time off including volunteer time off, vacation, sick and 12-paid holidays

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