Assistant UASI General Manager (0933) - Department of Emergency Management

City & County of San Francisco (CA) - San Francisco, CA

Full-time - Mid Level

San Francisco, CA

Administration of Environmental Quality Programs

About the position

The Assistant UASI General Manager position operates within the Management Team of the Bay Area Urban Areas Security Initiative (UASI). The Bay Area UASI Program, a division of the San Francisco Department of Emergency Management (DEM), is responsible for managing Homeland Security grant distribution to the twelve counties of the Bay Area UASI region. This position reports directly to the General Manager of the Bay Area UASI and shall be responsible for assisting the General Manager to align, coordinate, and leverage all eligible Federal Homeland Security grant programs and associated projects. The Assistant General Manager will review, recommend, and evaluate regional strategies to execute the financial and programmatic management of the Bay Area UASI Management Team and overall program, including the roles of partnership entities, systems or grants procurement, contracting, compliance, monitoring, reporting, and performance management. This position will prepare and present reports to elected officials and appointed directors of public safety and emergency management regarding activities, issues, and needs of the organization; and will represent the organization before or provide information to commissions, boards, committees and representatives from international, federal, state, and local organizations and agencies.

Responsibilities

• Assisting the General Manager to provide division oversight and leadership to the Bay Area UASI Management Team.
• Assisting the General Manager to develop, establish, and implement an overall homeland security strategy within the Bay Area geographical area, which includes 12 counties and the core cities of San Francisco, Oakland, and San Jose.
• Directing the work of major Bay Area UASI priorities, including the Securing the Cities Program, the Regional Catastrophic Preparedness Grant Program, the regional Joint Information System, grant compliance, and all associated initiatives.
• Developing, reviewing, and implementing plans, protocols, goals, and strategies of the Bay Area UASI Program.
• Supervising, training, assigning, and evaluating the activities of the UASI Management Team to ensure an equal distribution of resources and job assignments and or responsibilities.
• Supporting the implementation of Bay Area National Priority Area Projects where necessary in accordance with grant funding guidelines.
• Planning, developing, and implementing UASI plans and/or policies; evaluating and implementing goals, objectives, and procedures of the UASI Division in accordance with the UASI Master Memorandum of Understanding (MOU) and/or Bylaws.
• Ensuring that all federal grants are managed accurately and comply with local, state, and federal rules, procedures, and statutes.
• Incumbent will perform other related duties as assigned.

Requirements

• Possession of a Baccalaureate degree in Public Policy, Homeland Security, or a closely related field from an accredited college or university.
• Six (6) years of professional experience in grant compliance or project management monitoring large scale programs that includes responsibility for intergovernmental relations in a large public agency of which three (3) years must include supervising professionals.
• Possession and maintenance of a valid Driver's License (a valid California Driver's License is required within six months of appointment).
• Additional full-time work experience (2000 hours equals one year) as described above may substitute for the degree requirement on a year for year basis for up to two (2) years of the required education. One (1) year of work experience is equivalent to 30 semester units or 45 quarter units.
• Possession of a master's degree in public policy, homeland security, or a closely related field from an accredited college or university may substitute for one year of the required non-supervisory experience.

Nice-to-haves

• Demonstrated project leadership skills (i.e., Project Management Professional (PMP) certification).
• Experience with federal, state, and local rules and regulations pertaining to grants, finance, and program management principles and practices.
• Familiarity with the Department of Homeland Security Grant Programs and the ability to manage records and data pursuant to grant guidelines.
• Proven experience in fiscal management and oversight of large budgets.
• Proficiency with the Microsoft Suite (e.g., Excel, SharePoint, Teams, and PowerPoint).
• Excellent written and verbal skills with the ability to track and accurately respond to numerous communications across mediums such as email, phone, chat functions and MS Teams meetings.
• Possess a high-functioning, responsive, professional work ethic.
• Ability to prioritize tasks, remain flexible, and manage time to meet competing demands.
• Strong ability to produce clear, concise, and well-organized reports, both orally and in writing, for various audiences requiring minimal review by a supervisor.