Assistant to the Chair - Neurosurgery

$65,900 - $112,700/Yr

Washington University in St. Louis - Saint Louis, MO

Full-time - Entry Level

Saint Louis, MO

Educational Services

About the position

The Assistant to the Chair in Neurosurgery at Washington University in St. Louis provides essential administrative support to the Chair/Department Head. This role requires a high level of judgment, creativity, and initiative, as the assistant will manage inquiries, prepare materials for meetings, and ensure smooth office operations in the absence of the Chair. The position also involves coordinating with other administrative staff and handling confidential information.

Responsibilities

• Anticipates and prepares materials needed by the Department Head for conferences, meetings, appointments, and telephone calls.
• Interprets and adapts guidelines, including policies, precedents, and practices not always completely applicable to changing situations.
• Reads publications, regulations, and directives and takes action as appropriate.
• Prepares special reports, summaries, or replies to inquiries.
• Assists executive with administrative details, usually of a confidential nature.
• Composes a variety of materials, including letters, memos, confidential reports, and correspondence with responsibility for format, arrangement of attachments, correct spelling, and grammar.
• Notes commitments made by Department Head during meetings and arranges for implementation or follow-up.
• Schedules appointments, gives information to callers, and responds to callers' inquiries.
• Greets guests, ascertains the nature of business, and handles situations as appropriate.
• Performs independent research and coordinates data for reports and presentations.

Requirements

• Associate degree or combination of education and experience may substitute for minimum education.
• 7 years of administrative work experience.

Nice-to-haves

• Confidentiality
• Deadline Management
• Independent Judgment
• Multitasking
• Oral Communications
• Organizational Savvy
• Service Oriented
• Stress Management
• Supervision
• Tactful
• Written Communication

Benefits

• Up to 22 days of vacation, 10 recognized holidays, and sick time.
• Competitive health insurance packages with priority appointments and lower copays/coinsurance.
• Free Metro transit U-Pass for eligible employees.
• Defined contribution (403(b)) Retirement Savings Plan with university contributions starting at 7%.
• Wellness challenges, annual health screenings, mental health resources, mindfulness programs, and employee assistance program (EAP).
• 4 weeks of caregiver leave to bond with a new child.
• Tuition coverage for employees and their families, including dependent undergraduate-level college tuition up to 100% at WashU and 40% elsewhere after seven years.