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The DiMarco Group - Rochester, NY

posted 10 days ago

Full-time - Mid Level
Hybrid - Rochester, NY
Heavy and Civil Engineering Construction

About the position

In this role, you will provide administrative support to the DiMarco Group General Counsel and serve as a liaison between the General Counsel and DiMarco Group's administrative support staff while coordinating the responsibilities of the administrative support team.

Responsibilities

  • Provide day-to-day administrative support to the Company's General Counsel.
  • Coordinate the preparation of financing packages and administer loan closing checklist.
  • Facilitate the preparation and execution of closing documents and closing agenda for real estate closings.
  • Serve as liaison with Company's roster of outside counsel and other third party legal support professionals.
  • Maintain filing system and retrieve information from files when needed. Prepare files to be logged into the file inventory system.
  • Oversee and coordinate responsibilities of a high-performing team of administrative support staff.
  • Assist with the recruitment, training, and onboarding of new administrative staff and retention of existing staff.
  • Complete special projects within organization, as assigned by General Counsel or other Executive members.
  • Perform other duties as assigned.

Requirements

  • Bachelors or Associates Degree with minimum of five (5) years' administrative support experience in a legal or business executive level setting.
  • Managerial/supervisory experience a plus.
  • Must possess strong decision-making and judgment skills.
  • Extensive experience working in a team-oriented, collaborative environment.
  • Maintains a high level of confidentiality; ability to respond to sensitive inquiries.
  • Strong organizational skills and the ability to engage direct and indirect reports and peers.
  • Demonstrated ability to build and maintain effective relationships with all levels of an organization.
  • Strong written and verbal communication skills, as well as proficiency with Microsoft Office, spreadsheets, databases and word processing tools.
  • Must be able to prioritize multiple tasks efficiently.
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