Assistant Property Manager

$60,008 - $65,000/Yr

Lincoln Property - Baltimore, MD

Full-time - Entry Level

Remote - Baltimore, MD

Real Estate

About the position

The Assistant Property Manager at Lincoln Property Company is responsible for the administration of tenant leases, billing, and collection of tenant receivables. This role involves updating lease status reports, generating monthly client reports, assisting in annual budget preparation, and implementing procedures and cost controls. The Assistant Property Manager will also maintain property records, prepare routine reports, track accounting data, and assist with special projects and event planning.

Responsibilities

• Oversee day-to-day issues for all office buildings
• Issue tenant, security, janitorial or project notices
• Manage accounts payable/receivable (AP/AR)
• Perform invoice coding and entry
• Administer contracts
• Assist Property Manager with scheduled and non-scheduled reports
• Coordinate tenant move-in/out with Property Manager and Engineers
• Follow-up on tenant service requests to ensure timely completion by building engineers
• Prepare tenant rent invoices and adjustments
• Assist with sub-meter and billable work orders
• Coordinate tenant social events
• Prepare monthly scheduled charges and send tenant billing statements
• Scan rent check payments, review online bank accounts, and enter cash receipts
• Monitor and reconcile unapplied receipts
• Prepare tenant adjustments and refunds
• Monitor delinquency reports and pursue tenant collections
• Document collection activities
• Prepare monthly closing reports
• Assist with calculations of annual OPEX adjustments and reconciliations
• Code and input vendor invoices
• Ensure vendors comply with VendorPay and NetVendor programs
• Prepare new vendor set-up forms by obtaining W-9s, Certificates of Insurance, and proof of VendorPay and NetVendor
• Assist Property Manager with preparing monthly expense accruals
• Assist Property Manager with annual operating budget and mid-year expense reforecast projections
• Document legal or risk management review of contracts or insurance coverage
• Prepare and email tenant memos as directed by the Property Manager
• Receive and dispatch tenant service requests to building engineers using online work order system
• Coordinate tenant move-ins, move-outs, welcome gifts or breakfasts, order new suite signs, etc.
• Review and abstract new lease agreements and enter terms in online accounting system
• Prepare vendor service contracts and one-time scope of work contracts
• Assist the Property Manager with building maintenance and janitorial inspections
• Oversee third-party vendor contracts (e.g. janitorial, security, etc.)
• Assist Property Manager with construction project schedule, monitoring activities, punch list and budget tracking

Requirements

• Bachelor's degree in related field preferred
• 3-5 years of previous experience in commercial property management
• Proficient in MS Office Suite, especially Excel
• Proficient in MRI Accounting Systems
• Previous experience in real estate accounting, monthly accounting cycles, AP/AR, and commercial leases
• Possess professional demeanor and excellent interpersonal skills
• Excellent communication skills, both written and verbal
• Comfortable with in-person and telephone communication with tenants, vendors, and visitors