Assistant Project Manager

Hoffman Mechanical Solutions - Cincinnati, OH

Full-time - Entry Level

Cincinnati, OH

About the position

We are seeking a motivated and detail-oriented Assistant Project Manager to join our Critical Technologies team. This role will involve supporting Project Managers with the day-to-day oversight of multiple projects, ensuring smooth setup, compliance, and documentation management. You will collaborate with site technical teams to meet personnel needs, resolve issues, and report on project progress. The position includes regular site visits, management of subcontractor and mechanical installation progress, and participation in project material logistics and procurement. If you are organized, proficient in Gantt Charts, Microsoft Office Suite and PM 101 principles, this role offers you an excellent opportunity to grow your career.

Responsibilities

• Maintain project documentation, including compliance records, schedules, daily reports, labor reporting, change orders, and quality control.
• Conduct regular visits to remote sites.
• Monitor subcontractor and mechanical installation progress, providing reports to management.
• Develop change orders based on bidding and sales processes, ensuring alignment with company policies.
• Participate in and facilitate project procurement, material transmittals, and logistics with internal teams and subcontractors.
• Attend and record minutes of project meetings, delivering updates to the management team.
• Track project schedules and ensure project milestones and personnel needs are met.
• Support the site technical lead(s) in resolving project snags and meeting personnel requirements.
• Analyze data, trends, and reports for continuous project improvement.

Requirements

• 1-5 years of experience in project management, preferably in HVAC or mechanical systems
• Understanding of PM 101 principles
• Proficient in Microsoft Office Suite
• Able to read project schedules and create custom Gantt charts
• Familiarity with project management and bidding processes
• Ability to interpret Bills of Materials (BOMs) and control drawings
• Experience with material procurement, logistics management, and project scheduling
• Understanding of contract negotiation and administration
• Competency in identifying project critical paths and labor scheduling
• Strong written and verbal communication skills, including report writing at a collegiate level.

Nice-to-haves

• Experience with Smartsheets
• Strong data analysis skills especially Python
• Understanding of commissioning processes and HVAC installation procedures
• Understanding of contract negotiation and administration
• Knowledge of project 'L' levels and best practices in materials management.