Assistant Project Manager

Gillespie Property Management•Lansing, MI

1d•Onsite

About The Position

The Assistant Project Manager is a champion of internal coordination, external vendor engagement, and timeline tracking for real estate development projects. The Assistant Project Manager plays a vital role in supporting the planning, execution, and delivery of projects led by the Business Development and Project Management teams. This role is responsible for managing timelines, coordinating team communications, preparing project reports, and ensuring deliverables are tracked and met.

Requirements

Associate Degree in Business, Construction Management, or related field required; Bachelor's Degree preferred.
1–3 years of relevant experience in project coordination, real estate, construction, or development preferred (internship experience considered).
Strong organizational and time management skills.
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
Ability to manage multiple projects and deadlines, occasionally under time-sensitive or high-pressure deadlines.
Strong interpersonal and verbal/written communication skills.
Familiarity with construction documents, timelines, and terminology preferred.
Gillespie Group requires a background and drug screen as a condition of employment.
A valid driving license, reliable transportation, and current automobile insurance are required.
The position requires individuals to furnish their own vehicle to fulfill all the job’s functions.

Responsibilities

Assist in managing commercial real estate development and construction projects from pre-development through completion. This includes schedule tracking, leadership reporting, risk prediction, and quality control.
Track project schedules, budgets, bid packages, financing milestones, permitting, and construction progress to ensure projects remain on schedule and aligned with ownership goals.
Coordinate with internal teams, municipalities, consultants, architects, engineers, contractors, and ownership groups throughout the development process. Meeting recaps, follow up, and minutes as required.
Create bid scopes for Development Manager/VP of Dev review and approval
Coordinate competitive bidding efforts for construction projects, including soliciting bids, leveling proposals, reviewing scopes, and assisting with contractor selection.
Weekly site visits and reporting back to Manager and VP of Development.
Third Party vendor support including schedule management, success criteria, and cost containment
Organize and maintain contracts, proposals, permits, insurance documentation, and construction-related correspondence.
Support project underwriting and financial analysis including proformas, development budgets, operating projections, and capital planning.
Assist in preparing investment summaries, lender packages, development proposals, investor presentations, and ownership reporting materials.
Maintain organized digital project files including budgets, construction documents, schedules, status reports, and financing documentation.
Coordinate and facilitate internal and external project meetings, contractor walkthroughs, inspections, and development updates.
Capture and distribute meeting notes with action items, deadlines, and responsible parties to maintain accountability across project teams.
Support communication between development, construction, accounting, leasing, and ownership teams to ensure alignment across active projects.
Support implementation and management of project tracking systems, reporting tools, and development workflows.
Identify opportunities to improve internal processes, communication, project tracking, and operational efficiency across the development and construction teams.
Assist in maintaining standardized procedures for bidding, construction administration, and project execution.