About the position
The Assistant Maintenance Coordinator is responsible for oversight of various Maintenance Department contract(s) to provide the airport with seamless execution of successful contract(s) including overseeing and evaluating contractor performance against performance standards and contract terms, reviewing daily operations, planning, and ongoing review of performance, adjusting as needed and acting as a liaison between internal and external customers for contract specific request related to the contract(s) as directed from the assigned Manager, Contracts. Other responsibilities include planning work for maintenance activities, ensuring accurate and timely completion of work, effectively communicating with internal and external business partners of ongoing project/contract work, updating scheduling, status, progress, and payment of work, and inputting and evaluating data in Computerized Maintenance Management System (CMMS).
Responsibilities
- Oversees specified major maintenance service contracts as directed from the assigned Maintenance Contract Manager.
- Coordinates with contractors, overseeing their operation and maintenance activities, inspecting and evaluating their work against performance standards.
- Observes and reviews all aspects and tasks of the contract for documentation and maintains records per contract.
- Ensures vendor/contractor oversight, quality control and contract evaluation meets the project and/or scope requirements.
- Develops and analyzes computerized maintenance management system (CMMS) reports and operational data to make improvements to system performance, reliability, and operating cost.
- Maintains monthly reports and other documents such as budgets, maintenance statistics, contractor payments, and contractor-related inventory.
- Works with internal and external business partners for contract specific request.
- Maintains frequent and open lines of communication with key stakeholders.
- Assists with planning work and assuring that the work is completed.
- Recommends plans of action to correct maintenance deficiencies.
- Participates in maintenance department daily operations and responds to after-hour calls.
- Works closely with Disadvantaged Business Enterprise (DBE) and Small, Minority, and Woman-Owned Business Enterprise (SMWBE) certified firms.
- Assists teams with purchase requisition approval, equipment, supply sourcing, and the budgeting process.
- Reviews and approves correct contractor invoicing.
- Assists with the coordination and successful execution of needed services during winter events.
- Assists with special events at the airport as necessary.
- Creates documentation for finance to set up billable work orders and documentation for invoice processing.
- Collaborates with the Purchasing department to obtain bids for projects exceeding a specified financial threshold.
- Attends meetings to maintain airport operation awareness.
- Performs tasks and monitors contract(s) as a backup to other Managers, Contracts as necessary.
- May serve as signatory authority for airport employees and contractors.
- Follows all safety regulations.
- Maintains regular and on-time attendance.
- Supports MNAA's commitment to its culture and values, including Respect, Integrity, Service and Excellence (RISE).
- Performs other duties as assigned.
Requirements
- Associate's degree in a related field or In lieu of education 2-4 years of contract management for maintenance service contracts.
- Less than 2 years Contract Management for maintenance service contracts.
- Valid CLASS D Driver's License.
Nice-to-haves
- Certified Member (CM) of the American Association of Airport Executives (AAAE).
Benefits
- Deferred compensation plans
- Educational Assistance
- Health, Dental, Vision, Life, Disability Insurance
- Health Screenings
- Paid Holidays
- Annual/Bereavement/Military Leave
