Assistant Facility Manager

About the position

Under the supervision of the Facilities Manager, the Assistant Facilities Manager supports the facilities organization at a specific location, set of buildings, or campus environment. The Assistant Facilities Manager is charged with supporting the day-to-day implementation of policies, procedures, programs and workplace services delivery that provides a well-managed and well-maintained building. Places an emphasis on a positive response to the concerns and needs of the tenants, environmental health and safety, and quality programs, in coordination with the client's goals and objectives.

Responsibilities

• Ensure the day-to-day operations of the facility(s) or campus, including janitorial, life-safety, engineering, site services, and general maintenance are implemented and carried out in a manner consistent with C&W policies and client directives.
• Supervise all maintenance programs relating to the interior and exterior conditions and appearance of the properties.
• Under the direction of the Facility Manager, respond promptly to requests for building maintenance, repairs, cleaning needs, etc. from building occupants.
• Compile information necessary to ensure all site-specific documentation and reports are completed accurately and on time.
• Prepares budgets, financial reports (monthly and quarterly), contracts, expenditures and purchase orders related to the facility(s) or complex as directed.
• Assist in providing information and reports necessary for the development of capital budgets for the facility.
• Collect, analyze and prepare reports of such statistical data as may be required to provide accurate and current assessment of facility management objectives.
• Expected to be thoroughly familiar with the management contract, vendor agreements, and other building/facility contracts.
• Monitor and ensure that tenants and vendors comply with insurance requirements and coordinate all claims as required.
• Proactively inspect the facility, systems, rooms, common areas, etc. and report back any findings or issues to the Facility Manager.

Requirements

• Associate's degree in facilities management, building, business or other related field required.
• A minimum of 3-5 years relevant experience, preferably in commercial or industrial real estate with facility management experience required.
• Ability to read and understand construction specifications and blueprints.
• Proficient in understanding management agreements and contract language.
• Skilled in Building Management Systems maintenance and monitoring.
• Excellent computer and systems knowledge; Strong literacy in Microsoft Office Suite (MS Word, Excel, PowerPoint).
• Strong discipline of financial management including financial tracking, budgeting and forecasting.

Nice-to-haves

• Bachelor's degree preferred.
• Experience in maintenance, construction, engineering and all facets of property operation and building management preferred.
• CMMS/Work Order Management experience is preferred.
• Certified Facility Manager (CFM), International Facilities Management Association (IFMA), Building Owners and Managers Association (BOMA) industry certifications recommended.
• Knowledge of Financial Systems (Yardi a plus).

Benefits

• Health insurance
• Vision insurance
• Dental insurance
• Flexible spending accounts
• Health savings accounts
• Retirement savings plans
• Life insurance
• Disability insurance
• Paid and unpaid time away from work