Assistant Athletics Director - Operations and Logistics

Menlo School • Atherton, CA

9h • Onsite

About The Position

Menlo School is seeking an experienced professional to serve as Assistant Athletics Director - Operations and Logistics. Reporting to the Director of Athletics, the successful candidate will have strong operational management experience in athletics, the ability to coordinate multiple moving parts in a fast-paced environment, and exceptional communication and relationship-building skills. This position plays a critical role in ensuring that Menlo’s athletic programs run smoothly and successfully, from scheduling to game-day operations. This is a full-time, in-person role that requires some evening and weekend attendance at various athletic competitions and school events throughout the year.

Requirements

• Bachelor’s degree and a minimum of five years of experience as a Director of Operations or in a similar athletics operations role.
• Strong verbal and written communication skills.
• Ability to effectively manage challenging conversations with coaches, parents, student-athletes, and staff.
• Exceptional organizational skills, attention to detail, follow-through, and the ability to meet deadlines.
• Ability to work in a fast-paced, busy environment with shifting priorities.
• Genuine enthusiasm for working with student-athletes and a deep commitment to fostering a joyful, values-based athletics environment that prioritizes character, participation, and growth.
• Availability for some night and weekend work.
• Ability to properly manage confidential information.
• Strong decision-making skills and a proactive, self-starting approach.
• Experience with Google Workspace, scheduling and project management platforms, Team Snap, and website CMS management platforms.

Responsibilities

• Overseeing and coordinating the operational logistics of the athletics program, ensuring smooth day-to-day execution of team schedules, transportation, facilities coordination, game management, travel planning, and athletics information systems.
• Coordinating team schedules with coaches and ensuring accurate updates.
• Overseeing home game day operations, including staffing and coordination with Facilities for set-up.
• Supervising various athletic contests to ensure smooth execution and positive game-day experiences.
• Coordinating transportation for all teams and managing logistics for overnight team travel, including budgeting.
• Maintaining and updating the athletic website database, including team rosters and schedules.
• Securing officials for home contests and managing related communications.
• Confirming athlete eligibility after each grading period and compute CCS Team GPAs.
• Completing paperwork for tournament sanctioning with CCS.
• Ordering end-of-season awards and print participation certificates.
• Collaborating with the Athletic Director on the athletic key dates calendar.
• Supporting coaches and team parents in organizing year-end banquets.
• Producing the weekly game schedule, including dismissal and departure times for faculty and staff.
• Coordinating Upper and Middle School schedules with Menlo College.
• Assisting the Athletic Director with planning monthly coaches’ meetings and annual coaches’ socials.

Benefits

• An exceptional work environment and caring community
• Highly competitive salary
• A comprehensive benefits package, including generous contributions to a retirement plan for eligible employees and their families.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level