Archives Project Assistant (10-month contract)
Royal Ontario Museum•Toronto, ON
•CA$59,414 - CA$67,901•Onsite
About The Position
The Royal Ontario Museum (ROM) is seeking an Archives Project Assistant for a time-limited project focused on preparing archival materials for relocation to off-site storage. This role, reporting to the Library & Archives team, is responsible for organizing, indexing, rehousing, and physically preparing archival materials to support their long-term preservation and accessibility. The successful candidate will work closely with the Archivist and curatorial departments to identify, transfer, document, and prepare institutional records for archival storage and retrieval.
Requirements
- Completion of a Community College Archival Technician diploma (2 years) or an equivalent qualification (e.g., records management or library technician diploma)
- Minimum two (2) years of experience working with archival and/or library collections
- Experience in preparing finding aids, indexes, inventories, or working in records management
- Familiarity with archival standards and systems such as RAD, ISAD, Archeion, AtoM, or similar collections databases
- Proficiency with Microsoft Office, particularly Outlook, Word, and Excel, and experience with database searching
- Strong organizational skills with the ability to prioritize tasks and meet deadlines
- Ability to work independently and manage workload effectively in a project-based environment
- Strong attention to detail and commitment to accuracy
- Effective written and verbal communication skills
- Ability to safely lift and move archival boxes and materials as part of relocation and preservation activities
- Equivalent combinations of education, training, and relevant archival or collections experience will also be considered.
Responsibilities
- Prepare archival materials for relocation by organizing, indexing, and documenting records to archival standards
- Create finding aids, accurate box lists, and inventories to support tracking and future retrieval of materials
- Apply archival description standards, including Rules for Archival Description (RAD), where appropriate
- Support the identification, transfer, and documentation of records into the Archives in collaboration with curatorial departments
- Maintain accurate records within databases and systems to ensure accessibility and data integrity
- Rehouse archival materials through reboxing and re-foldering to support proper preservation
- Remove non-archival elements such as paper clips, binder clips, elastics, and tape from archival materials
- Pack and prepare materials for off-site storage, including protective wrapping and preservation preparation processes where required
- Manage multiple tasks and timelines to meet project deadlines and deliverables
- Perform other related duties in support of archival processing and project completion
Benefits
- Paid benefits for individuals and families (conditions apply)
- Health spending account
- Employee Assistance Program
- Optional pension plan with employer-matched Defined Benefit contribution plan
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
Associate degree
