Ada County (ID) - Boise, ID
posted about 2 months ago
About the position
Ada County is a great place to work! We have more than 2000 employees dedicated to enhancing our community's quality of life. Our Clerk's Office team is growing, and this is an excellent opportunity to be a part of taking this team to the next level. We offer a competitive benefits package which includes excellent medical, dental and vision insurance; generous vacation and sick leave accrual beginning as soon as you start; 11 paid holidays a year; participation in one of the Nation's best state retirement systems which includes 11.96% employer contribution; various savings plans including a deferred compensation 457(b) plan with up to 3% county match; 401K plan; paid parental leave; life insurance; wellness programs; ongoing training opportunities and career pathing. This generous Ada County Total Rewards package increases the base salary by approximately 40 percent.
Responsibilities
- Prepares original files to be scanned
- Tracks and updates status, location, and disposition of records
- Archives court records
- Digitizes files and microfilm rolls to be archived
- Scans files to be archived
- Indexes and cross-references files
- Collects production and quality statistics
- Supports the Elections Director and Supervisor during county elections
- Retrieves, copies, prints, emails or transmits stored files, documents
- Performs routine equipment maintenance
- Inputs and communicates production data
- Develops production schedules and monitors inventory levels
- Trains staff members in file management, quality assurance, software, and process procedures
- Advises Records Manager of routine production schedule adjustments, supply requests, equipment issues and software management
- Contributes to process procedure development and updates
- Supports County elections
- May act as back-up to County Courier
- Performs related duties as required
Requirements
- High school diploma or equivalent
- Experience with digital imaging processes, software, and equipment
- Understanding of electronic file structures
- General knowledge of records retention and quality assurance practices
- Ability to follow court mandated standards, guidelines, and procedures for record copying, storage, and retrieval
- Ability to use a personal computer with MS Outlook and MS Office
- Ability to operate digital copying and retrieval equipment
- Ability to use general office equipment such as a copier, printer, shredder and scanner
- Ability to work independently and move from one task to another without being directed
- Ability to work cooperatively and constructively with co-workers
- Skill in time and task management
- Must possess and maintain a valid driver's license
- Ability to maintain confidentiality of records
Benefits
- Excellent medical, dental and vision insurance
- Generous vacation and sick leave accrual beginning as soon as you start
- 11 paid holidays a year
- Participation in one of the Nation's best state retirement systems with 11.96% employer contribution
- Deferred compensation 457(b) plan with up to 3% county match
- 401K plan
- Paid parental leave
- Life insurance
- Wellness programs
- Ongoing training opportunities
- Career pathing
