AP SPECIALIST

Air Compressor Solutions•West Odessa, TX

2h•Onsite

About The Position

The Accounts Payable Clerk will be responsible for monitoring the outflow of capital for the company. This role involves completing payments, controlling expenses by processing, verifying, and reconciling invoices, and ensuring timely and accurate payments to vendors. The position also requires maintaining historical records, handling petty cash, reporting sales taxes, and protecting organizational value through confidentiality.

Requirements

Must be reliable and extremely trustworthy.
Must be proficient in Microsoft Office Suite or related programs.
Must be able to learn other accounting software systems.
Excellent organizational skills and attention to detail.
Excellent verbal and written communication skills
Proficient in accounting software
Thorough understanding of the accounts payable functions.
Ability to maintain confidential and meticulous records.
High school diploma required.

Nice To Haves

Business or Accounting degree preferred.
Certified Accounts Payable Professional (CAPP) certification preferred.

Responsibilities

Completes payments and controls expenses by receiving, processing, verifying, and reconciling invoices.
Pays vendors by monitoring discount opportunities, verifying federal ID numbers, scheduling, and preparing checks, and resolving purchase order, contract, invoice, or payment discrepancies and documentation.
Ensures credit is received for outstanding memos.
Issues stop-payments or purchase order amendments.
Pays employees by receiving and verifying expense reports and requests for advances, preparing checks.
Verifies vendor accounts by reconciling monthly statements and related transactions.
Maintains historical records by filing documents.
Disburses petty cash by recording entry and verifying documentation.
Reports sales taxes by calculating requirements on paid invoices.
Protects organization’s value by keeping information confidential.
Updates job knowledge by participating in educational opportunities.
Creates reports regarding cash flow; ensures correct payments are made in a timely manner.
Analyzes expense reports and other invoices for accuracy and eligibility for payment.
Verifies payments before CEO signature is added by reviewing checks and vouchers.
Reconciles accounts payable total and general ledger with other applicable records (e.g., subsidiary vendors’ ledger).
Ensures proper maintenance, filing, and storage of records in case of audits.
Receives and verifies expense reports; reconciles expense and other financial reports with account balances and other office records.
Facilitates payment of vendors, which may include verification of federal ID numbers, reviewing purchase orders, and resolving discrepancies.
Ensures outstanding obligations are credited upon payment, identifies discount opportunities, and issues purchase order amendments or stop-payment orders as needed.
Assists with accounting records and ledgers by reconciling monthly statements and transactions.
Records entry of, verifies documentation for, and distributes petty cash.
Other related duties as assigned.