Admissions Administrative Assistant

$25,000 - $25,000/Yr

University Of Michigan - Ann Arbor, MI

Part-time

Remote - Ann Arbor, MI

Educational Services

About the position

The Admissions Administrative Assistant at the University of Michigan's School of Music, Theatre, & Dance (SMTD) plays a crucial role in supporting the recruitment and enrollment of students. This position involves providing executive administrative support to the Assistant Dean of Admissions, Financial Aid & Enrollment Management, and assisting with various administrative tasks related to admissions processes. The role emphasizes a commitment to diversity and inclusion, aligning with SMTD's mission to foster a diverse and talented student body.

Responsibilities

• Manage the Assistant Dean's calendar and coordinate complex scheduling of meetings and conference calls.
• Assist in managing the Assistant Dean's email, including drafting and finalizing communications such as proposals and meeting notes.
• Prepare for meetings by anticipating needs and providing necessary materials, as well as tracking action items for completion.
• Make travel arrangements and prepare agendas for meetings.
• Prepare expense reports for the Assistant Dean and manage receipts.
• Extract and compile data to create necessary reports.
• Engage with walk-in visitors and represent the office professionally.
• Manage office supplies and report any issues with office space.
• Process financial transactions and reconcile admissions accounts, providing finance reports as needed.
• Assist with application processes and manage annual admissions reports.

Requirements

• Bachelor's degree from an accredited college or university.
• Excellent organizational, problem-solving, and interpersonal skills.
• Ability to communicate effectively with all levels of personnel and prospective students.
• Strong written and oral communication skills, with tact and diplomacy.
• Ability to maintain confidentiality and handle sensitive information.
• Attention to detail and ability to maintain accurate reports and records.
• Ability to meet deadlines and work under pressure with frequent interruptions.
• Ability to prioritize work and manage multiple tasks simultaneously.

Nice-to-haves

• Experience in, and/or understanding of music, theatre, and/or dance.
• An understanding and appreciation of higher education and diverse cultures within the university.