Admission Unit Clerk-PT Nights

About the position

Under the supervision of the Unit Leadership, the Unit Clerk/Receptionist performs clerical and receptionist functions for the unit. Duties include preparing and compiling records on the nursing unit, coordinating unit communication systems (e.g. phones, nurse call system, hospital information systems); relaying information; maintaining optimal public relations; assisting in maintaining supplies, equipment and overall unit environment and other duties as assigned by the Unit Leadership. Employees providing direct patient care must demonstrate competencies specific to the population served.

Responsibilities

• Coordinates the flow of information throughout the unit/department for all staff.
• Answers telephone and nurse call system and provides information or relays messages to patients, visitors and medical staff.
• Directs visitors to patients’ rooms or visitor waiting areas.
• Distributes mail, newspapers, and flowers to patients.
• Compiles census of patients, maintains records and distributes information in accordance with unit/department procedures.
• Coordinates with the charge nurse to ensure smooth, efficient and timely patient flow into, through and out of the department.
• Responsible for performing clerical duties and processing equipment and staff requests relative to department needs.
• Records name of patient, address, and name of attending Physician to prepare medical records on new patients.
• Keeps file of medical records on patients in unit.
• Monitors and requisitions supplies designated by nursing staff, organizes and stores such in accordance with unit/department procedures.
• Gathers/inputs/retrieves information into various computerized systems.
• Transports patients and guests to locations within facility, under direction or as needed.
• Stocks to facilitate patient care in unit assigned to.
• Takes admission paperwork to room, facilitates and completes Medicare/important message, and other assigned paperwork as directed by RN.
• Manages incoming tubes from tube station and delivers meds or other items to the RN.
• Works with transport to monitor elevator bays for beds/carts.
• Assists in monitoring Environment of Care.
• Maintains unsupervised access to the unit medication room(s) for stocking and/or retrieving supplies.
• Holds and cuddles stable newborn infants under the direction and supervision of the RN (OB Mother Baby/Antepartum only).
• Functions as a Patient Safety Assistant for suicide precautions only, which includes observation and reporting patient activities and behaviors and appropriate response intervention to assure patient safety.

Requirements

• High school diploma or general education degree (GED) required for those hired on or after 6/1/2017.
• 1-3 months related experience and/or training preferred.
• Previous healthcare experience preferred.
• Ability to successfully complete the organization's competency requirements for English, writing, spelling and reading comprehension.
• Ability to successfully complete the hospital’s orientation, core orientation and unit specific orientation.
• Working knowledge of medical terminology.
• Ability to input and retrieve data from the organization's computerized systems.
• Organizational skills to maintain records and orderly filing systems and to manage multiple processes simultaneously.
• Effective communication skills with patients, visitors, and all members of the care delivery team.