Administrative Technician III

State of Oklahoma - Oklahoma City, OK

Full-time - Entry Level

Oklahoma City, OK

Administration of Human Resource Programs

About the position

The Oklahoma Office of Juvenile Affairs (OJA) strives to provide Oklahoma youth and families the resources and support they need to reach their full potential. Our mission is to collaborate with youth, families, and community partners to create pathways for success through prevention and treatment for all Oklahoma Youth. This position involves document production and management through a variety of manual or technological processes, including preparing correspondence, reports, and maintaining filing systems.

Responsibilities

• Maintains a variety of records such as perpetual inventories of supplies and materials, and statements of expenditures.
• Initiates and handles correspondence relating to a special field or program in regards to agency or program rules, policies, procedures, or requirements.
• Performs a variety of sorting and filing tasks; answers the phone, takes messages, and disseminates information.
• Produces documents of various levels of complexity, ranging from plain copy typing to the manipulation of data to create complex presentations.
• Enters and retrieves information using personal computer or other data processing equipment.
• Examines, checks, and verifies reports and other documents for completeness, appropriateness, adequacy, and conformity to established requirements.
• Maintains an inventory of equipment and supplies used in office or shop operations.
• Supervises staff and activities involved in the performance of specialized or technical work.
• Reviews and processes claims from vendors, contractors, medical providers and others for reimbursement or payment under various state programs.
• Assists customers in securing needed information and documents.

Requirements

• Two years of clerical office experience; or an equivalent combination of education and experience.
• Knowledge of office methods and procedures.
• Knowledge of grammar, punctuation and spelling.
• Knowledge of mathematics and basic bookkeeping procedures.
• Skill in operating office machines including computers.
• Ability to follow oral and written instructions.
• Ability to establish and maintain effective working relationships with others.

Benefits

• Generous state paid benefit allowance to help cover insurance premiums.
• A wide choice of insurance plans with no pre-existing condition exclusions or limitations.
• Flexible spending accounts for health care expenses and/or dependent care.
• Retirement Savings Plan with a generous match.
• 15 days of vacation and 15 days of sick leave the first year for full time employees.
• 11 paid holidays a year.
• Student Loan repayment options.
• Employee discounts with a variety of companies and vendors.
• Longevity Bonus for years of service.