ADMINISTRATIVE SUPPORT II - Onsite

About the position

The Administrative Support III will be responsible for performing a wide variety of administrative support functions onsite. The ideal candidate has demonstrated advanced proficiency with MS Office products- PowerPoint, Excel, Outlook, Word, and Teams, as well as SharePoint and video conferencing technology. In addition, the role requires the ability to maintain professionalism and discretion while exuding a supportive and welcoming demeanor. This is a temporary 3–6 month role with the potential to transition into a permanent position based on performance and business needs.

Responsibilities

• Provides administrative support to leadership and team member support as well as completes general office/clerical duties.
• Supports members of the leadership team with advanced calendar and onsite meeting/visitor support inclusive of adherence to ITAR policies, protocol and catering.
• Create professional documents, presentations, org charts, business correspondence, and complex spreadsheets.
• Plans offsite and onsite meetings and coordinates event logistics as needed.
• Supports meetings by taking meeting minutes, following up on tasks, maintaining files and proofreading.
• Reconciles time and expense reports.
• Coordinates recruitment and onboarding for contingent workforce.
• Supports the HR Solutions Partner and leadership team with employee engagement events/activities.

Requirements

• H.S degree or GED.
• Experienced administrative assistant in general office administration/clerical duties.
• Adept in providing professional documents, presentations, org charts, business correspondence, and complex spreadsheets.
• Skilled in project management, planning off and on-site meetings and coordinating event logistics.
• Is a self-starter who can support a large team, working efficiently and professionally in a fast-paced environment.
• Preferred three years of experience.
• Associate's degree or higher in business related field preferred.
• Advanced Microsoft Office Suite Skills (Outlook, PowerPoint, Excel, Word) with 70+ wpm on keyboard and advanced working proficiency with SharePoint, Teams, and video conferencing tools.
• Superior verbal and writing skills, meeting, and event planning skills.
• Excellent organizational skills with attention to detail, cost savings, and process improvement.

Benefits

• A comprehensive benefits package including health insurance, 401(k), disability, life insurance, employee stock purchase plan, paid time off and voluntary benefits.