Administrative Specialist Senior

$3,178 - $4,272/Yr

State of Kentucky - Frankfort, KY

Full-time - Entry Level

Remote - Frankfort, KY

Executive, Legislative, and Other General Government Support

About the position

The Kentucky Department of Education employees work to support and improve Kentucky's public education system so that the nearly 650,000 students attending public schools will have a bright and successful future. KDE offers its employees exciting and rewarding careers supporting Kentucky's public education system. In addition to rewarding work, KDE employees enjoy excellent benefits and flexible work opportunities, including telecommuting commensurate with job duties and responsibilities. KDE is committed to diversity, equity, and inclusion in Kentucky's public schools and the KDE workforce. Our mission is to partner with districts, schools, families, students, business and industry, and communities to provide leadership and support to ensure success for each and every student. We seek persons of the highest moral character who understand it is a privilege to represent the Kentucky Department of Education and work on behalf of Kentucky's children. This role represents a great opportunity to work in a dynamic, challenging and professional environment.

Responsibilities

• Provides professional support in processing Memorandum of Agreement (MOA) payments, ensuring accurate and timely distribution of federal and state funds to Kentucky (KY) school districts, universities and other educational entities.
• Complete weekly cash and check deposit in both eMARS and The Payment Engine (TPE). Administer Support Education Excellence in KY (SEEK) and Flex Focus payments.
• Coordinate inter-accounts for KY Public Petition Authority (KPPA), KY Teacher Retirement Systems (KTRS), and Unemployment Insurance.
• Complete sale and use tax. Monitor and track all duplicate payments, stop payments, check, copies and reissues affidavits.
• Daily process various documents in eMARS.
• Process registration (both in-state and out of state), direct bill lodging, sub-reimbursements, catering and meeting space payments.
• Research check/EFT and general questions from districts, vendors and employees.
• Serve as eMARS Report Writer. Review and approve or reject Department Purchase Request (DPR) on behalf of Branch Manager.
• Oversee and maintain correct vendor information within eMARS creating Vendor Customer Creation (VCC) and Vendor Customer Modification (VCM) as necessary.
• Serve a Procard holder for division.
• Oversee the monthly school district health insurance premiums, Flexible Spending Account (FSA), Health Reimbursement Account (HRA) and administration payments in eMARS.
• Perform other duties as assigned.

Requirements

• Graduate of a college or university with a bachelor's degree.
• Three years of professional, administrative, or business experience.
• Additional education will substitute for the required experience on a year-for-year basis.
• Additional administrative, business, research, and/or clerical experience will substitute for the required education on a year-for-year basis.

Benefits

• Excellent benefits
• Flexible work opportunities, including telecommuting