Administrative Secretary 2 -Renal Health Program

Winnipeg Regional Health Authority•Winnipeg, MB

4d•Onsite

About The Position

This position provides efficient secretarial support to the Program/Department within the Renal Health Program at Seven Oaks General Hospital. The role involves establishing and maintaining office systems, typing various correspondence, taking and transcribing minutes, managing calendars, handling mail, and performing payroll duties. The incumbent will also assist other secretarial staff as needed.

Requirements

Three years similar or directly related experience required.
Experience dealing effectively with all levels of Management, staff, outside agencies and the general public.
Experience recording and preparing minutes and agendas.
Experience maintaining spreadsheets and databases.
Complete high school education Manitoba standards, required.
Successful completion of a recognized secretarial training program required.
Typing speed 60-70 wpm.
Proficiency with computerized systems (Microsoft Office Word, Excel, Access, and PowerPoint) and the ability to learn new computerized systems, required.
Experience with email and computerized calendars.
Knowledge of hospital administrative systems and equipment.
Excellent written, oral communication and interpersonal skills required.
The incumbent must be able to demonstrate good judgment, initiative, diplomacy and have the ability to coordinate workflow and develop efficiencies.
Excellent problem-solving, planning, organizational, project and time management skills are required.
Demonstrated ability to work independently with limited guidance and supervision.
Ability to prioritize a large workload and independently complete a variety of administrative duties.
Ability to work in a fast-paced environment and work effectively under pressure to meet deadlines with frequent interruptions.
Required to work for long periods of time at a computer.

Nice To Haves

Previous healthcare experience preferred.
Medical terminology may be required.
Knowledge of ESP, SAP, SuccessFactors an asset.
May be required to occasionally work extended hours.
May be required to work evening or weekends.
May encounter aggressive and/or agitated clients/visitors/staff.
Must be able to attend meetings on-site and off-site.
May be required to work evenings and/or weekends.

Responsibilities

Establishes and maintains effective and efficient office systems and assists other secretarial staff in the Department as required.
Types a variety of correspondence including letters, memos, call schedules, grants, manuscripts and abstracts, lecture notes and curricula vitae.
Takes and transcribes minutes as required.
Assists the secretary with office workloads, including filing confidential records, incoming/outgoing mail, manages calendars, directs phone calls appropriately and takes messages.
Performs all payroll duties for the portfolio including timekeeping, recording hours electronically, investigating discrepancies and initiating corrective action, monitoring vacation schedules and sick time utilization.
Performs other duties as required.