Administrative Operations Manager

Hbe Llp•Lincoln, NE

11h•Onsite

About The Position

The Administrative Operations Manager supervises and leads the administrative team across the firm's multiple office locations, focusing on team development, operational efficiency, process improvement, and technology optimization. This role standardizes administrative workflows and implements best practices to support consistent operations and effective service delivery across the organization. The position also provides operational reporting, recommendations, and administrative support to firm leadership while overseeing administrative systems and technology solutions that enhance productivity, collaboration, and overall operational effectiveness. This position is on-site, located in Lincoln, NE.

Requirements

Strong leadership, communication, project management, and team building skills
Detail-oriented and self-motivated
Ability to proactively prioritize, organize, solve problems, and meet deadlines
Ability to multi-task and work independently and as a part of a team
Openly embraces new technology and innovation
Sensitive to confidentiality of firm and client information
Understanding of accounting and financial processes
Excellent communication and interpersonal skills
Ability to trouble shoot and propose solutions
Bachelor's degree or equivalent work experience is required

Nice To Haves

Five to seven years' experience performing accounting functions of varying complexity is preferred

Responsibilities

Lead and oversee firmwide administrative operations across all offices.
Supervise administrative staff by assigning work, managing priorities, and balancing workloads.
Monitor daily workflow and productivity to ensure timely, accurate, and high-quality outcomes.
Provide coaching, performance feedback, and development support to administrative staff.
Ensure accountability for efficiency, quality of work, and adherence to firm standards.
Provide escalation and backup support during peak workload periods.
Maintain proficiency in practice management systems and leverage technology to improve efficiency and reporting.
Own and continuously improve administrative processes, workflows, and procedures.
Maintain and enhance the Administrative Standard Operating Procedures (SOP) manual.
Ensure consistent application of policies, controls, confidentiality standards, and workflows across offices.
Oversee administrative workflow to support timely completion of internal and client deliverables.
Manages Administrative role in internal client transition process.
Partner with the HR Director on recruiting, interviewing, onboarding, coaching, and performance management.
Support workforce planning, training, and continuing education initiatives for administrative staff.
Assist with updating job descriptions and providing input on compensation recommendations.
Oversee daily operation of office facilities to ensure safe, functional, and effective work environments.
Negotiate and manage vendor and third-party service contracts for cost-effective, quality outcomes.
Monitor vendor performance and service levels to ensure expectations are met.
Track and report administrative workflow, productivity, and operational performance metrics.
Identify and escalate risks related to deadlines, service quality, or staffing coverage.
Provide regular updates to the COO regarding departmental needs, performance, and priorities.
Support firm-wide initiatives, strategic planning efforts, committees, and special projects as assigned.
Participate in administrator peer group meetings and maintain summaries and records.
Support firm emergency response and business continuity planning.
Communicate timely and accurate information to staff during emergency situations using established emergency response methods.
Assist with preparedness, response coordination, and post-incident follow-up as needed.