Administrative Executive Assistant

$16 - $55/Yr

PayPal - New York City, NY

Full-time

Hybrid - New York City, NY

Credit Intermediation and Related Activities

About the position

PayPal is looking for a skilled and organized Executive Assistant to support our senior leadership team, specifically the VP of Operations and the VP of Sales for PayPal Ads. You will play a critical role in ensuring our leaders remain focused on key priorities by handling a variety of administrative and operational tasks in a fast-paced, global environment.

Responsibilities

• Manage and maintain complex, always-shifting calendars across multiple time zones with tact, integrity, and confidentiality.
• Provide comprehensive calendar management using Outlook and proactively anticipate leadership needs.
• Strategically schedule and coordinate meetings, ensuring time zones are considered and requests have clear purposes.
• Respond with urgency to requests requiring quick action, even without complete information.
• Align with senior leaders on weekly priorities, supporting execution of business and people processes.
• Organize and manage team events, off-site meetings, and team-building activities.
• Handle domestic and international travel arrangements and expense reports.
• Process system approvals promptly and accurately.
• Foster relationships with Executive Assistants, Business Operations, and key partners across PayPal.

Requirements

• 8+ years of experience as an executive assistant in a fast-paced, global environment.
• Expertise in managing complex, global calendars with agility.
• Proficiency in MS Office Suite (Outlook, Word, Excel, PowerPoint, Teams).
• Strong communication skills, both written and verbal, with a collaborative spirit.
• Exceptional attention to detail, initiative, discretion, and problem-solving abilities.
• Adaptable, resourceful, and able to thrive under pressure with a 'can-do' attitude.
• Role is based in NYC PayPal office (required).

Benefits

• Flexible work environment
• Employee shares options
• Health and life insurance
• Annual performance bonus (or other incentive compensation, as applicable)
• Equity
• Medical, dental, vision, and other benefits