Administrative Coordinator/Accts Receivable and Collections

$45,760 - $54,080/Yr

Los Angeles County Bar Association - Los Angeles, CA

Full-time - Entry Level

Remote - Los Angeles, CA

Religious, Grantmaking, Civic, Professional, and Similar Organizations

About the position

The Accounts Receivable/Collections Coordinator at the Los Angeles County Bar Association is responsible for managing and collecting outstanding payments to ensure healthy cash flow. This role requires a meticulous individual with a strong background in accounting principles and the ability to handle high-volume document reviews in a fast-paced environment. The position involves regular reconciliations, follow-ups, and providing administrative support to the department.

Responsibilities

• Proactively monitoring and collecting outstanding payments to maintain healthy cash flow.
• Handling accounts receivable tasks promptly and accurately to keep up with the high volume of transactions.
• Conduct regular reconciliations to verify financial data accuracy and identify discrepancies.
• Proactively perform follow-ups on outstanding payments.
• Perform collection projects/tasks as needed to recover outstanding balances and resolve payment issues.
• Facilitate payments of invoices.
• Generate reports on different cases status to enhance collection efforts.
• Review documents for accuracy, completeness, and adherence to policy.
• Reconcile financial records and member accounts.
• Implement effective collection strategies to maximize recovery.
• Review files to identify discrepancies in fee reporting, analyze records, review payment history and case activity.
• Conduct audit work and investigations to identify unreported fees.
• Maintain and contribute to department revenue by executing various follow-up projects.
• Provide general administrative support to the department including sending out monthly notices, updating profiles, and assisting panel members with inquiries, reports, and account holds.
• Provide backup support to the Call Center.
• Perform special projects assigned by the Director.

Requirements

• Bachelor's degree in Finance or Accounting is highly desired.
• Proficient in Excel and Microsoft Office Suite.
• High volume document review experience is a must.
• High volume collection experience is a must.
• Solid understanding of basic accounting principles.
• Ability to effectively work under tight deadlines.
• Excellent attention to detail and accuracy.
• Experience in the legal industry is a plus.

Nice-to-haves

• Initiate and drive projects as a self-starter.
• Demonstrate the ability to independently complete assignments with precision.
• Exhibit a keen attention to accuracy and detail.
• Demonstrate resourcefulness, utilizing existing data to support projects.
• Basic knowledge of financial accounting principles.
• Ability to ensure deadlines are met and adapt to changing priorities.

Benefits

• 401(k)
• Dental insurance
• Employee assistance program
• Health insurance
• Life insurance
• Paid time off
• Vision insurance