Administrative Assistants

$40,000 - $50,000/Yr

State of New York - Albany, NY

Full-time - Entry Level

Albany, NY

Executive, Legislative, and Other General Government Support

About the position

The New York State Senate is currently seeking energetic, astute, diplomatic, and dedicated individuals for multiple Administrative Assistant positions at the State Capitol in Albany. The duties and responsibilities include, but are not limited to screening incoming calls, forwarding calls to the appropriate staffer using proper judgment, and taking complete messages when necessary. The role also involves planning, organizing, and scheduling daily appointments and priorities, while anticipating any issues that may arise and identifying appropriate solutions. Additionally, the candidate will follow up with all parties (high-level officials, organizations, unions, advocates) to confirm meetings, appointments, and cancellations, order and replenish office supplies, and log in all incoming and outgoing mail and incoming telephone calls.

Responsibilities

• Screen incoming calls and forward to appropriate staff
• Plan, organize, and schedule daily appointments and priorities
• Follow up with all parties to confirm meetings and appointments
• Order and replenish office supplies
• Log in all incoming and outgoing mail and telephone calls
• Conduct other duties as instructed to maintain office efficiency

Requirements

• 1 year of scheduling experience
• 1 year of administrative support experience
• Proficiency in Microsoft Office Suite, Microsoft Teams, Outlook, Google Docs, Google Calendar
• Valid driver's license
• High school degree or equivalent

Nice-to-haves

• Professional and customer-focused attitude
• Exemplary organizational skills and attention to detail
• Ability to assimilate new information readily
• Strong interpersonal and verbal communication skills
• Ability to manage and prioritize multiple, time-sensitive tasks

Benefits

• Dental insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off
• Parental leave
• Retirement plan
• Tuition reimbursement
• Vision insurance
• Wellness Program