Administrative Assistant

$39,520 - $45,760/Yr

Aston Carter - Indianapolis, IN

Full-time - Entry Level

Indianapolis, IN

Administrative and Support Services

About the position

The Administrative Assistant role at Aston Carter involves providing essential support in various administrative functions, particularly within the automotive industry. The position requires effective communication with vendors, managing sales orders, and maintaining customer files, while ensuring timely processing of orders and coordination with multiple departments.

Responsibilities

• Creates sales orders, issues purchase orders, creates packing slips, maintains customer files, and issues invoices in a timely manner.
• Tracks orders, schedules product delivery, provides inventory management, and additional administrative functions as necessary.
• Communicates effectively with vendors to ensure orders are processed in a timely manner and follows up as necessary.
• Works in a team environment corresponding with multiple departments in the coordination of sales transactions.
• Receives incoming shipments and labels them appropriately.
• Maintains used/rental battery and charger list.
• Maintains scrap log and requests scrap pick up.
• Maintains Preventative Maintenance log and schedules future PMs with customers.
• Maintains New Order log.

Requirements

• 2 years of experience working in the automotive industry (Autoparts receptionist).
• 2 years of experience with Microsoft Outlook and Excel.
• Experience with invoicing and purchase orders.
• Strong communication skills.
• Customer communication skills.

Benefits

• Commuter assistance
• Health savings account
• AD&D insurance
• Disability insurance
• Health insurance
• Dental insurance
• Paid time off
• Employee assistance program
• Vision insurance
• Life insurance