Administrative Assistant

$33,800 - $42,224/Yr

JB Hunt - Westfield, MA

Part-time,Full-time - Entry Level

Westfield, MA

Truck Transportation

About the position

The Administrative Assistant position provides essential administrative support and coordination for a department or group of professionals. This role involves acting as a liaison between employees, management, and external parties, ensuring smooth communication and efficient operations within the department.

Responsibilities

• Act as a liaison and interface with employees at all levels, other departments, customers, and outside agencies.
• Assist management or professional staff with the completion of their duties, including reporting, filing, researching, and project support.
• Complete a variety of administrative projects and tasks using diverse software applications (Payroll, Workday).
• Develop reports, memos, letters, etc., and compose, critique, and edit correspondence.
• Handle all incoming communications such as answering and screening calls, taking messages, and answering routine questions.
• Maintain computer files and logs for presentation materials, memos, letters, and reports.
• Respond to or follow up on inquiries regarding the customer's policies and procedures.
• Maintain schedule of events and/or deliveries.
• Prepare for new hires' first day by ordering all assets, submitting requests for security setup, handling training schedule, etc.

Requirements

• High School Diploma or GED Equivalent with up to 1 year of professional experience.
• Experience in an administrative role.
• Ability to type quickly and accurately.
• Strong communication skills.
• Computer skills with Microsoft programs.
• Data entry experience.
• Detail oriented.
• Experience prioritizing and coordinating schedules.
• Experience working in a fast-paced environment.
• File management skills.
• Self-motivated.

Benefits

• Medical benefit
• Dental benefit
• Vision benefit
• 401(k) retirement plan
• Life insurance
• Short-term and long-term disability coverage
• Paid time off commensurate with tenure (includes vacation and sick time)
• Six weeks of paid maternity leave along with two weeks of paid parental leave
• Six paid holidays annually