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Administrative Assistant
$47,840 - $54,080/Yr
Blackhawk Law Group PC - Oakland, CA
posted about 2 months ago
Full-time - Entry Level
Oakland, CA
About the position
The Administrative Assistant position is an entry-level role focused on supporting the smooth operation of the office, particularly in the context of personal injury litigation. The ideal candidate will be detail-oriented, hardworking, and able to thrive in a fast-paced environment, handling tasks such as document management, client support, and communication with legal staff.
Responsibilities
- Process daily incoming mails and scan/save documentation into the Firm's system for proper case management.
- Process checks disbursements.
- Collect client information, evidence, and documentation to assist the legal department in building cases.
- Request police reports, medical records, and bills on behalf of clients.
- Follow strict compliance with the schedule of assigned appointments.
- Understand and properly use the firm's software for client data entry and management (training provided).
- Generate weekly reports for case status and results as assigned by case managers, attorneys, and management.
- Perform other tasks as assigned.
Requirements
- Ability to follow-up and follow through timely with assignments.
- Strong clerical skills with attention to detail and accuracy.
- Experience with online Internet software management systems and proficiency with Google Suite applications (Docs, Sheets, Drive).
- Excellent time management skills with the ability to prioritize tasks effectively.
- Strong communication skills, both verbal and written, with a professional demeanor.
- Strong customer service experience and skills.
- Ability to work independently and collaboratively within a team environment.
- Past law firm work experience is a plus.
- Bachelor's degree candidates preferred but not required.
Nice-to-haves
- Past law firm work experience is a plus.
- Bachelor's degree candidates preferred but not required.
Benefits
- Dental insurance
- Health insurance
- Paid time off
- Vision insurance
