Administrative Assistant

Lincoln Property - Charlotte, NC

Full-time

Remote - Charlotte, NC

Real Estate

About the position

The Administrative Assistant role at Lincoln Property Company is designed to provide comprehensive support to senior executives while assisting with various administrative tasks within the Charlotte office and the Corporate Advisory & Solutions department. This position is crucial for ensuring smooth operations, effective communication, and efficient management of projects and schedules.

Responsibilities

• Manage executive calendars and coordinate meetings, ensuring effective scheduling and communication.
• Prepare and process expense reports in a timely and accurate manner.
• Attend occasional meetings, take detailed notes, and ensure follow-ups and action items are tracked and completed promptly.
• Maintain organized filing systems, both digital and physical, for important documents and correspondence.
• Collaborate in coordinating office events, maintaining office supplies, and managing the day-to-day office environment.
• Provide general administrative support to the executive team, helping manage day-to-day priorities and tasks.
• Maintain confidentiality while handling sensitive company and personal information for executives.

Requirements

• Bachelor's degree in Business Administration, Communications or a related field preferred, or equivalent experience.
• 1-2 years of administrative support experience, preferably with exposure to supporting executives or senior management.
• Exceptional ability to manage multiple tasks and prioritize effectively in a fast-paced environment.
• Strong verbal and written communication skills, with the ability to interact professionally with executives, colleagues, and external stakeholders.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), and familiarity with project management tools or other office software.
• High level of accuracy in managing schedules, preparing documents, and tracking tasks.
• Strong ability to manage time efficiently, meet deadlines, and handle multiple responsibilities simultaneously.
• Ability to maintain discretion and confidentiality when handling sensitive company and personal information.
• Ability to anticipate needs, troubleshoot issues, and provide creative solutions.
• Comfortable working independently as well as collaboratively within a team environment.
• Flexibility to adjust to changing priorities, shifting deadlines, and executive needs.