About the position
We are a global leader in the design, manufacture, and distribution of ophthalmic lenses, frames, and sunglasses. We offer our industry stakeholders in over 150 countries access to a global platform of high-quality vision care products such as the Essilor brand, with Varilux, Crizal, Eyezen, Stellest and Transitions, iconic brands that consumers love such as Ray-Ban, Oakley, Persol and Oliver Peoples, as well as a network that offers consumers high-quality vision care and best-in-class shopping experiences such as Sunglass Hut, LensCrafters, and Target Optical, and leading e-commerce platforms. Our unique business model and relentless pursuit of operational excellence ensures that consumers everywhere have access to products. Balancing speed, efficiency and proximity, the Company manages a global supply chain with cutting-edge technology, based on centralization for frames and on a capillary network for lens finishing and prescription laboratories. In our dynamic environment, fueled by technology and innovation, our people have the space to pioneer new solutions. Join our global community of over 200,000 dedicated employees around the world in driving the transformation of the eyewear and eyecare industry.
Responsibilities
- Provides administrative support to all departments and leadership initiatives.
- Organizes and prioritizes daily administrative and other responsibilities.
- Tends to office needs and oversees activities to ensure seamless functioning and decorum of work environment.
- Proactively engages with leadership to ensure support and/or facilitation of engagement activities, events, celebrations and location perks.
- Acts as support and backup to the HR office.
- Performs accounts receivable and accounts payable functions.
- Uses Office applications and other software/programs at a highly proficient level to draft professional correspondences, create professional PowerPoint presentations, maintain SharePoint sites, create and maintain production and financial data, document control for operational processes, and manage calendars.
- Performs limited accounts receivable and payable functions.
- Supports purchasing, receiving, and inventory management functions.
- Acts as administrative support to location environmental health and safety programs, training and records management.
- Supports training and development administrative functions.
- Accurately communicates relevant and potentially sensitive information to and from others.
- Conducts floor walk surveys and time studies as assigned.
- Tracks and maintains files with highest level of confidentiality.
- Demonstrates strong communication skills in answering the phone, screening information and accurately distributing and forwarding messages.
- Anticipates and follows up on requests and issues with a proactive, problem-solving approach.
Requirements
- High School Diploma or GED.
- Previous experience working in a fast-paced environment minimum 1 year.
- Ability to communicate clearly and concisely.
- Ability to prioritize, maintain organization and meet strict deadlines.
- Reliable in attendance and punctuality, including breaks and lunch period.
- Proficiency in the use of Office applications including Excel, Word, PowerPoint, SharePoint, Teams, Microsoft Forms, Outlook.
Nice-to-haves
- Database experience preferred.
- Kronos experience preferred.
- Additional related education or transferable experiences.
Benefits
- Health care.
- Retirement savings.
- Paid time off/vacation.
- Various employee discounts.
