Administrative Assistant

Jtd Enterprises - Lutz, FL

Full-time - Entry Level

Lutz, FL

Food Services and Drinking Places

About the position

The Administrative Assistant will perform a variety of administrative and clerical tasks to support managers and employees, ensuring the efficient and smooth day-to-day operation of the office. The role requires excellent communication skills, proficiency in MS Excel and Quickbooks, and the ability to adapt to frequently changing priorities.

Responsibilities

• Assist the Business Manager in all facets of administration, accounting, and operations.
• Perform bookkeeping/accounting functions.
• Answer and direct phone calls, take messages, and answer basic questions.
• Greet visitors and provide them with safety glasses to meet safety and quality standards.
• Maintain office supplies and equipment inventory.
• Organize files and prepare documents.
• Assemble production sheets, make inventory adjustments, and receive inventory into Quickbooks.
• Collect and manage incoming mail, email, and other correspondence, responding in a timely manner.
• Create packing slips and invoices, and follow up with customers on overdue invoices.
• Prepare payroll and track attendance.
• Provide explanations/documentation for employee absences and track PTO.
• Update employee calendars and delivery schedules, assisting in report preparation for operations and quality assurance.
• Perform basic data entry tasks as needed.

Requirements

• Previous experience in clerical functions.
• Proficient in Microsoft Office Suite (Excel, Word, Outlook, PowerPoint).
• Experience with Quickbooks is a plus.

Nice-to-haves

• Positive attitude and willingness to learn.
• Excellent time management skills and ability to prioritize work.
• Flexibility to accommodate last minute requests.
• Attention to detail and problem-solving skills.

Benefits

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Referral program
• Vision insurance