Administrative Assistant

New Braunfels • New Braunfels, TX

12h • Onsite

About The Position

Ensure efficient operation of school’s administrative office and provide clerical services for school’s administrative staff.

Requirements

• High school diploma or GED
• Proficient typing, word processing, and file maintenance skills
• Effective organizational, communication, and interpersonal skills
• Ability to use personal computer and software to develop spreadsheets, databases, and do word processing
• Knowledge of basic accounting principles
• One to three years of secretarial experience, preferably in public education environment

Responsibilities

• Prepare written correspondence forms, schedules, or reports using typewriter or personal computer.
• Prepare instructional materials, meeting agendas, honor rolls, graduation lists, and campus communication as requested, using typewriter or personal computer.
• Maintain a daily teacher attendance log and records for substitute teachers.
• Monitor and process personnel time records including leave requests and reports.
• Compile information and submit to central office according to established deadlines.
• Maintain school calendar of events.
• Schedule meetings and appointments and maintain calendar for principal.
• Assist students, teachers, and parents as needed.
• Receive incoming calls, take reliable messages, and route to appropriate staff.
• Maintain physical and computerized files including mailing lists, student records, visitor logs, and office communication.
• Update handbooks, policy manuals, and other documents as assigned.
• Perform routine bookkeeping tasks including simple arithmetic operations to maintain campus budget records.
• Prepare and process purchase orders.
• Receive, store, and issue supplies and equipment.
• Prepare and make cash deposits for activity account(s).
• May be responsible for maintenance of activity checkbook(s) and Ledger(s)
• Assist with coordination of faculty meetings and campus activities.
• Assist with campus budget preparation.
• Maintain inventory of fixed assets, equipment, and supplies.
• Sort, distribute, or deliver mail and other documents.
• Administer medication to students, check temperatures, and notify parents of student illness in nurse’s absence.
• Maintain confidentiality.
• Monitor the work of campus secretaries and clerical aides.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED