Administrative Assistant

Mosaic•Pontiac, IL

14h•Onsite

About The Position

If making a positive impact in the lives of others is always on your to-do list — you’ll LOVE working with a team that puts people first. We're looking for an Administrative Assistant to join our team! As an Administrative Assistant, you’ll perform various administrative support functions for a management position such as typing correspondence, filing, and arranging meetings. Other responsibilities include project management, making travel arrangements, filing and routing incoming mail.

Requirements

Associate’s Degree or equivalent, with additional specialized training in the secretarial field.
Minimum of three years of experience in an administrative support position.

Nice To Haves

A collaborator – you work well with multiple cross-departmental teams in service of common goals
A planner – you get a thrill out of keeping information and people organized and can both anticipate and overcome obstacles
An efficient worker- your ability to shift gears helps you be an excellent problem solver.
A problem-solver – you love collaborating with others to provide world-class support and striving towards excellence while knowing when to ask for help when needed

Responsibilities

Perform administrative support functions, including typing, scheduling meetings, and taking minutes
Coordinate projects as assigned by supervisor
Answer incoming phone calls, route calls, and take messages as appropriate
Make travel arrangements for supervisor
Maintain filing system
Open and sort incoming mail for supervisor