Administrative Assistant

Kennedy Krieger Institute • Baltimore, MD

20d

About The Position

The Administrative Assistant is a temporary position that will provide assistance with the review, organization, and digitization of Employee Health, I-9, and termination records. This position will also provide administrative support to New Employee Orientation, processing employment verifications, and other support across various human resource functions.

Requirements

• High School diploma or GED required.
• 1 year of administrative support experience preferred.

Responsibilities

• Retrieve Employee Health EH records from Human Resource (HR) files. Review, organize and classify documents for retention or secure for scanning.
• Retrieve and process personnel files for terminated employees; digitize and upload all required documents into the HCM system to maintain accurate and complete employee records.
• Digitize I-9 records by retrieving documents from HR files and uploading them into the HCM system in accordance with compliance requirements.
• Support New Employee Orientation (NEO), including preparing onboarding materials (e.g., I-9 forms, check-in sheets), arranging logistics such as catering, and welcoming new hires.
• Assist in the review and accurate completion of all onboarding documentation, collect missing information (including verifying identification), and process I-9 forms in compliance with federal regulations.
• Assist with accurate data entry into the E-Verify system and upload all related documentation into the Human Capital Management (HCM) system.
• Assist in processing employment verification requests (written and verbal) for current and former employees in a timely, accurate, and confidential manner, ensuring adherence to company policy and data privacy standards.

What This Job Offers

• Career Level: Entry Level
• Education Level: High school or GED