Administrative Assistant

Clayton Homes • Birmingham, AL

19d • Onsite

About The Position

The Administrative Assistant serves as the first point of contact for the Birmingham office and plays a critical role in supporting daily operations across multiple functions. This position ensures a professional and welcoming environment, supports cross-functional teams, and assists with special projects and company events, including retreats and meetings.

Requirements

• Strong organizational and multitasking skills with attention to detail
• Excellent communication and customer service skills
• Ability to manage multiple priorities and work independently in a fast-paced environment
• Proficiency in Microsoft Office and administrative systems
• Prior administrative, office coordination, or event planning experience preferred

Responsibilities

• Serve as the primary front desk representative, greeting visitors and managing incoming calls professionally
• Maintain a clean, organized reception and showroom environment
• Manage and stock all three office kitchens; ensure cleanliness and organization
• Oversee office appearance across common areas and showroom spaces
• Order and manage office supplies for all divisions, including agents and model homes
• Open, sort, and distribute incoming mail daily
• Coordinate outgoing mail and deliveries as needed
• Code and submit invoices accurately and timely for accounting processing
• Maintain vendor insurance compliance records, ensuring all documentation is current
• Order and distribute supplies for agents and model homes
• Monitor and follow up on required agent documentation to ensure weekly compliance
• Provide administrative and logistical support for company projects across departments
• Support planning and execution of company meetings, events, and leadership retreats — including venue coordination, vendor communication, agenda prep, material distribution, travel, catering, and room setup
• Track project action items and help ensure deadlines and deliverables are met
• Provide on-site event support to ensure smooth execution
• All other duties as assigned

Benefits

• Flexibility to create their own health, dental, and vision benefits package
• UNLIMITED PTO
• QUARTERLY BONUSES
• Competitive 401K programs, including investment options and company matching for full and part time employees after one year
• Paid parental leave
• Employee Assistance Programs

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed