Administrative Assistant

$87,000 - $152,250/Yr

Rippling - San Francisco, CA

Full-time - Entry Level

San Francisco, CA

Publishing Industries

About the position

Rippling is seeking a proactive Administrative Assistant to support two executives in a fast-paced, hyper-growth environment. This role is crucial for managing schedules, organizing travel, and ensuring that executives have the necessary information to prioritize their tasks effectively. The ideal candidate will possess strong organizational skills and the ability to adapt to changing priorities while maintaining a collaborative work environment.

Responsibilities

• Manage calendars including scheduling and preparation for internal and external meetings, 1:1s, interviews, and team events.
• Ensure your executives have the information they need to be successful every day.
• Ensure time is spent on the highest priority issues, shifting non-pressing engagements and to-dos to accommodate.
• Organize domestic and international travel (flights, lodging, transportation, visas) and team onsites, as needed.
• Take on special projects as they arise, coordinating from idea to plan to execution and post-mortem.
• Prepare and edit presentations, communications, and other documents.
• Build cross-team relationships, and advocate and promote Rippling's culture.

Requirements

• Great listener and collaborator.
• Calm under pressure, emotional maturity, strong communicator.
• Drive to research and exhaust all options, creatively solving problems and making things happen.
• Use good business judgment to assess and manage ever-changing priorities, pivoting when needed.
• Bringing organization to anything and everything.
• Ability to work independently and demonstrate sound judgment.
• Experience managing complex calendars, optimizing whenever possible, and expecting and handling last-minute changes with confidence.
• Startup background or experience working in a hyper-growth environment preferred.

Benefits

• Competitive salary
• Equity
• Health insurance
• Paid time off
• Flexible work schedule