Administrative Assistant

$37,440 - $45,760/Yr

Wb Waste - Capitol Heights, MD

Full-time - Entry Level

Capitol Heights, MD

About the position

The Administrative Assistant at WB Waste Solutions plays a crucial role in supporting the operations and maintenance departments by managing service orders, communicating with mechanics, and resolving service issues. This position requires strong organizational and communication skills to effectively interact with customers and team members while ensuring accurate record-keeping and administrative support.

Responsibilities

• Collect all shop invoices and input information into accounting database
• Collect all repair orders and input information into accounting database
• Ensure all invoices are coded to the correct GL account
• Call vendors for statements to verify all invoices for the previous month
• Renew registration for all vehicles
• Track fuel usage and email weekly and monthly fuel reports
• Renew titles, tags, and other necessary documents
• Mail driver vehicle examination reports
• Renew '2290's for all locations
• Update vehicle insurance information
• File away driver/vehicle inspection reports and repair orders
• Support the team with various administration and financial projects

Requirements

• Strong people skills and troubleshooting abilities
• Ability to handle record-keeping and logging maintenance service logs
• Strong computer and communication skills
• Ability to make sound decisions quickly
• Ability to work independently

Nice-to-haves

• Experience in customer service (1 year preferred)
• High school diploma or equivalent (preferred)

Benefits

• Medical
• Dental
• 401K
• Life Insurance
• Paid time off
• Vision insurance