Administrative Assistant

$35,360 - $35,360/Yr

Unclassified - Cape Coral, FL

Full-time - Entry Level

Onsite - Cape Coral, FL

About the position

The Administrative Assistant position at American Condo Management is designed for a motivated and organized individual who will support the property manager in daily operations. The role requires professionalism in interactions with vendors, tenants, and owners, and emphasizes strong communication and organizational skills. The ideal candidate will be a master multi-tasker, able to work under pressure while maintaining a positive attitude and a strong work ethic.

Responsibilities

• Assist in the daily operation of the management office and administrative duties.
• Assist the Condominium Association Manager (CAM) with day-to-day projects.
• Maintain organization in the workspace.
• Work independently and as part of a team.
• Complete multiple tasks in one day.
• Answer phones and investigate complaints.
• Contact vendors to obtain proposals on various projects.
• Reconcile monthly bank reports.
• Coordinate and track important dates and meetings.
• Gather quotes and proposals for projects.
• Work closely with the board of directors and owners.
• Prepare collection and violation letters.
• Respond to all e-mails appropriately and promptly.
• Maintain, update, type, and coordinate owner's account information in the database.
• Prepare mass mailings.
• Perform general office duties.

Requirements

• Strong written and verbal communication skills
• Attention to detail
• Proactive attitude
• Background in customer service preferred
• Prior administrative experience
• Excellent multitasking abilities
• Ability to set and manage priorities
• Excellent interpersonal skills
• Organizational and problem-solving skills
• Ability to interact with a diverse and multi-cultural population
• Valid driver's license

Nice-to-haves

• Experience with Microsoft Office (1 year preferred)
• Customer service experience (1 year preferred)

Benefits

• Competitive hourly wage starting from $17.00
• Full-time employment with a consistent schedule