Administrative Assistant to the Department of Biomedical Sciences

Arkansas Colleges of Health Education•Fort Smith, AR

5d•Onsite

About The Position

The Administrative Assistant to the Department of Biomedical Sciences will advance the mission in part by providing a wide variety of support across the Department of Preclinical Medicine with primary support to the Associate Dean and chairs of the Department of Biomedical Sciences.

Requirements

High school diploma.
Two years (2) experience as Administrative Assistant or a related support role.
Demonstrate proficiency in computer skills, i.e., Microsoft Office.
Display professionalism for the college in all communication and interactions.
Ability to maintain confidentiality and privacy.
Ability to prioritize and organize numerous and varied assignments.
Ability to orally communicate effectively with others with strong interpersonal skills and customer service orientation.
Ability to work cooperatively with colleagues and supervisory staff at all levels.
Ability to understand oral and written information, using the English language, and organize thoughts and ideas into effective forms of communication.
Ability to make decisions which range from moderate to a significant impact on the immediate work environment, as well as outside contributors.
Possess public communication skills that allow professional representation of ACHE to a variety of business and community customers and associates.
Strong organizational skills.
Intuitively able to reason, analyze information and events, and apply judgment to solve problems of both routine and complex nature.
Expertise in negotiation.
Ability to safely lift and carry up to 25 pounds, with or without reasonable accommodation.

Nice To Haves

Bachelor's degree.
Three years (3) experience as Administrative Assistant.
Experience at an accredited university, health professions college, or medical school.

Responsibilities

Provide daily administrative support to the Associate Dean of Biomedical Sciences.
Work closely with course directors to facilitate day-to-day operations, scheduling guest lecturers, and notifying faculty of key deadlines and due dates.
Assist Department Chairs with expense reports, travel, and procurement.
Oversee the department’s incoming phone calls, responding to emails, opening and distribution of mail as requested, and greeting visitors and guest faculty.
Function as a resource for and assist departmental faculty with administrative tasks as needed.
Responsible for preparing clear, concise, and well-organized minutes for departmental and committee meetings.
Demonstrate the highest standard of professionalism and ethical behavior in all aspects of personal and professional actions and performance.
Demonstrate adaptability and the willingness to assist the college in fulfilling its mission and vision through administrative duties and community service and/or perform special duties as assigned.
Advance the prestige of ARCOM through advancement of and avocation for its mission and vision.
Other duties assigned by the Associate Dean of Biomedical Sciences or their designee.