ADMINISTRATIVE ASSISTANT TO DISTRICT MANAGER

Gresco Utility Supply Inc•Nashville, TN

8h•Onsite

About The Position

Join a team that's hardworking, passionate, and dedicated to making a difference. At Gresco Utility Supply, we believe in empowering our people to deliver exceptional service and expertise to the hundreds of electric utilities we serve across the Southeast. A career with Gresco means more than just a job—it's an opportunity to grow, collaborate, and make an impact. We value professionals who share our passion and promise of service, integrity, and commitment. Every day, our team works diligently to help our customers succeed, and we reward that dedication with a supportive, rewarding work environment. About Gresco: Privately owned and headquartered in the Southeastern U.S. Serving the utility industry for over 65 years Trusted partner to 100+ customers across the U.S.

Requirements

High school diploma or equivalent
Some college or equivalent business experience
High level of accuracy
Attention to detail
The ability to supervise, work as a team, and lead others
Strong computer skills in Word, Excel, and Outlook
Strong math skills and effective communication skills

Nice To Haves

5-10 years of experience in office administration
Marketing, communications, and event planning experience

Responsibilities

Coordinate, direct and oversee administrative support functions for the District Manager and division per personnel.
Coordinate schedule, travel arrangements, registrations for DM
Monitor/assist with e-mail and other correspondence for DM
Distribute meeting minutes/notes for DM
Coordinate employee incentive programs for DM
Maintain division calendar and employee leave calendar
Draft/distribute correspondence to division personnel, vendors/manufacturers, and customers
Purchase cakes/flowers/meals/gift baskets/gift cards/tickets for employees and customers
Order cards, badges, apparel for division personnel
Coordinate and maintain safety meeting records
Notarize company documents
Complete reports such as Pre-Invoice Edit Report, Division Sales reports, Manufacturer POS reports, Open Order/Invoice Hold/Back Order reports, and special reports for customers, vendors, and manufacturer meetings (as requested)
Develop PowerPoint presentations for DM and Account Managers
Management and planning of special events, meetings, training classes and employee functions, both on- an and off-site, such as: Expo, Showcase, etc., Gresco customer outings, Association meetings, customer product training programs, monthly sales meetings, holiday luncheons, employee training programs, and manufacturer/vendor luncheons
Assist with Gresco special meetings if applicable
Develop and distribute product and services brochures/flyers
Coordinate registrations, displays, and materials for trade shows & association meetings
Coordinate EMC Annual Meeting gifts for DM
Coordinate/purchase holiday cookies, gift cards, etc. for customers
Coordinate division sponsorship for customer events (golf tournaments, clay shoots, etc.)
Work with Marketing on promotional items
Customer/employee newsletter submissions
Approve employee leave requests for DM
Assist with employee timesheet functions as needed for inside sales, purchasing and warehouse
Assist with various HR forms such as new hire paperwork or material, etc.
Assist HR Department with employee meetings and training, if needed
Process monthly expense report for DM and division credit card
Assist DM with expense report approval for division personnel
Assist with credit card renewals, vehicle registrations, insurance cards, etc.
Invoices/check requests for division
Employee mileage/expense reimbursements
Complete Asset Requisition forms for division
Assist DM with division budget