Administrative Assistant - Part-Time

Archdiocese of San Antonio - Our Lady Queen of Heaven -Macdona, TX

Part-time - Entry Level

Our Lady Queen of Heaven -Macdona, TX

Religious, Grantmaking, Civic, Professional, and Similar Organizations

About the position

The Administrative Assistant facilitates the efficient operation of the assigned department by performing a variety of clerical and administrative tasks. This position is part-time, requiring 21 hours per week, specifically on Monday, Wednesday, and Friday from 10 am to 5 pm. The role reports directly to the Pastor.

Responsibilities

• Answers and transfers phone calls, screening when necessary
• Maintains filing systems as assigned
• Retrieves information as requested from records, email, minutes, and other related documents; prepares written summaries of data when needed
• Respond to and resolve administrative inquiries and questions
• Coordinates and schedules travel, meetings, Baptism Class and appointments
• Prepares agendas and schedules for meetings
• Prepares letters such as communications with other churches regarding Sacraments, letters of recommendations, etc.
• Prepares and prints the weekly bulletin
• Records and distributes minutes or other records for meetings
• Maintains office supplies and coordinates maintenance of office equipment
• Adhering to safety training and protocols on a daily basis, taking precautionary measures to ensure the safety and well-being of self and others
• Responsible for protecting the confidentiality of any information or material obtained in the service of the organization
• Adherence to the Archdiocesan Code of Conduct and the Faith and Morals policy of the Catholic faith is mandatory
• Every employee is required to take a solution-oriented approach in their interactions and undertakings, as well as being a team member that promotes collaboration and commitment to the Mission and Vision of the organization
• Performs other duties as assigned.

Requirements

• High school Diploma or equivalent
• Associate's degree preferred
• At least four (4) years experience of working in an administrative role providing direct support
• Reliable transportation
• Valid driver license
• Valid vehicle insurance
• Experience with computer software and Microsoft Office Applications
• Must be detail-oriented, organized, self-motivated, and work well independently and on a team
• Must have good written and verbal skills
• Bilingual in English and Spanish - able to speak, read and write
• Must have good critical thinking and problem-solving skills.