Administrative Assistant/Office Manager

$41,600 - $47,840/Yr

Incubation Systems - Manchester, NH

Full-time - Entry Level

Manchester, NH

About the position

The Administrative Assistant/Office Manager at Incubation Systems Private Limited is responsible for providing high-level customer service to both internal and external clients. This role involves managing office tasks, supporting new employee orientation, processing invoices, and maintaining confidentiality of documents. The position requires strong organizational skills and the ability to multitask effectively in a fast-paced environment.

Responsibilities

• Provide high level of customer service to internal and external customers in person and via email or telephone.
• Answer and direct incoming calls in a professional and pleasant manner.
• Manage office tasks such as organizing files and sorting mail and packages.
• Support new employee orientation and onboarding processes in compliance with market requirements.
• Process location invoices/payments for supplier invoices via PGT processes (MyBuy or S4HANA).
• Maintain confidentiality of confidential documents and information.
• Provide planning and execution support for company events, such as team meetings and employee recognition opportunities.
• Serve as the primary back-up to complete daily cashiering documentation, including running reports and maintaining a log of cashiering activity.

Requirements

• 1+ years of experience providing administrative support.
• Prior invoicing experience (MyBuy or S4HANA).
• Experience in Microsoft Office tools and MS Excel skills a must.
• Excellent written and verbal communication skills.
• Experience in prioritizing work and multi-tasking, with a strong sense of urgency.
• Outstanding organization, time management, and follow-up skills.