Administrative Assistant- Main Reception

$41,038 - $41,038/Yr

St Charles City County Library - Saint Peters, MO

Part-time - Entry Level

Saint Peters, MO

Specialty Trade Contractors

About the position

The Administrative Assistant for Main Reception at the St. Charles City-County Library serves as the first point of contact for visitors at the Central Services Office. This part-time role involves managing incoming correspondence, screening calls, and performing various clerical tasks to support library operations. The assistant will also maintain the appearance of the reception area and assist with scheduling and inventory management, all while working independently with minimal supervision.

Responsibilities

• Serve as the primary contact for the Central Services Lobby and Reception Desk.
• Answer telephone calls and provide backup support for the Executive Administrative Assistant/CS Office Manager.
• Perform general receptionist duties including greeting visitors, distributing mail, and receiving deliveries.
• Maintain vendor calendar for the Facilities Department.
• Monitor and restock supply inventories for Central Services staff use.
• Complete special projects as assigned.
• Coordinate meeting room reservations and schedule appointments as requested.
• Gather data and prepare scheduled and ad-hoc reports.
• Maintain the Library stakeholder database and enter customer comments into the database.
• Organize and review billing statements for the Information Technology and Facilities Departments and prepare purchase orders for payment.
• Assist the Information Technology and Facilities Departments with filing.
• Collaborate with the Executive Administrative Assistant/CS Office Manager on special projects.
• Assist at Board of Trustees meetings as needed.

Requirements

• High School Diploma or GED required.
• 2 years of clerical, library, or customer service experience required.
• Intermediate level of computer skills, including Microsoft Office and Google Workspace, specifically Microsoft Excel and Google Sheets.
• Excellent communication skills with a high level of customer service and professionalism.
• Strong organizational, planning, and prioritization skills with the ability to multitask.
• Strong attention to detail and ability to handle confidential information.

Nice-to-haves

• Completion of an administrative assistant certification or 2-4 years of college preferred.
• Knowledge of a public library's function and purpose preferred.

Benefits

• Paid time off
• Employee assistance program
• Retirement plan