Albert Einstein College of Medicine - Einstein/Resnick - Bronx, NY

posted about 2 months ago

Full-time - Entry Level
Einstein/Resnick - Bronx, NY
Hospitals

About the position

This position will provide administrative support to the Department of Medicine in the Pulmonary and Cardiology Division. The role involves a variety of tasks aimed at ensuring smooth operations within the department, including managing communications, scheduling, and supporting departmental activities.

Responsibilities

  • Answer telephones and provide appropriate information to callers, take messages and transfer calls; schedule appointments and meetings and maintain calendars.
  • Assist in coordination of conferences and special events, including preparing the agenda, arranging meeting facilities, making travel arrangements, and handling supplies and refreshments as needed.
  • Independently prepare non-routine correspondence for supervisor; screen and route mail and documents.
  • Maintain records of expenditures; monitor budgets and notify supervisor of potential problems.
  • Assist in procurement and payment processes; utilize computer-based programs to submit and track supply orders, requisitions, reimbursement forms for business expenses, vendor invoices, consultant agreements, work orders, etc.
  • Prepare required paperwork for faculty and staff from recruitment through appointment.
  • Assist in the coordination of department/division related activities including but not limited to the grant application process, onboarding of new personnel, volunteer applications, etc.
  • Maintain office equipment and supplies inventory; order supplies as needed.
  • Perform other related duties as assigned.

Requirements

  • High School Diploma and 4+ years of administrative support experience are required. Equivalent combination of education and experience will also be considered.
  • Strong knowledge of Microsoft Word, Outlook, and Excel; basic knowledge of PowerPoint; may use other web-based programs as assigned.
  • Good judgment, initiative, and attention to detail.
  • Ability to effectively track time and resources to prioritize own work assignments.
  • Ability to work independently and produce quality work from conception to completion on assigned projects.
  • Strong customer service, communication, and organizational skills.
  • High degree of familiarity with College and departmental/divisional policies, procedures, and practices.
  • Uses independent judgment when responding to inquiries.
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