ADMINISTRATIVE ASSISTANT III

$39,000 - $41,000/Yr

State of Florida - Starke, FL

Full-time - Entry Level

Starke, FL

Executive, Legislative, and Other General Government Support

About the position

The Administrative Assistant III position at the Florida Department of Health is responsible for providing executive support to the CHD Administrator and assisting with various administrative tasks to ensure the smooth operation of the department. The role involves collaboration, problem-solving, and maintaining high standards of integrity and responsiveness while promoting quality outcomes through continuous performance improvement.

Responsibilities

• Provide executive support to the CHD Administrator by preparing correspondence, reports, and newsletters.
• Coordinate meetings, manage conference rooms, and arrange travel.
• Maintain electronic calendars and update departmental intranet and special projects as directed.
• Attend SMT and Leadership meetings, serving as the recorder of the minutes.
• Assist in planning and organizing meetings, preparing reports, and organizing documents.
• Perform clerical duties such as faxing, copying, and distributing documents.
• Process incoming and outgoing mail, including logging checks and adding postage for outgoing mail.
• Complete special projects and provide administrative support as assigned by the Health Director and Business Manager.
• Serve as a liaison for personnel-related tasks, including hiring and onboarding processes.
• Maintain credentialing and privileging folders for clinical staff and assist with audits.

Requirements

• Proficiency in Microsoft Word and Microsoft Excel with at least one year of experience.
• Strong customer service and communication skills.
• Ability to organize meetings and events effectively.
• Excellent writing skills for professional correspondence.
• Strong organizational skills and attention to detail.

Nice-to-haves

• Experience with Surface Mount Technology (SMT).
• Knowledge of health department operations.

Benefits

• Paid holidays
• Dental insurance
• Flexible spending account
• Vision insurance
• Retirement plan options