Administrative Assistant III - HR

About the position

At TJX Companies, every day brings new opportunities for growth, exploration, and achievement. You'll be part of our vibrant team that embraces diversity, fosters collaboration, and prioritizes your development. Whether you're working in our four global Home Offices, Distribution Centers or Retail Stores-TJ Maxx, Marshalls, Homegoods, Homesense, Sierra, Winners, and TK Maxx, you'll find abundant opportunities to learn, thrive, and make an impact. Come join our TJX family-a Fortune 100 company and the world's leading off-price retailer.

Responsibilities

• Support a combination of (5-6) VPs/AVPs
• Schedules and maintains multiple calendars of appointments and meetings.
• Coordinates travel itineraries and process expenses.
• Responds to questions, requests, and research information.
• Interfaces with a variety of customers on issues which are complex or of a confidential nature.
• Involves appropriate Associates from other departments or divisions to resolve issues.
• May provide functional guidance and training to other Associates within Division.
• Communicates pertinent information among appropriate departments.
• Analyses operating practices and creates/revises systems and procedures as necessary.
• Organizes and maintains files, record keeping systems, and office layout.
• Oversees and monitors administrative projects.
• Organizes meetings (Catering, Booking Rooms, Follow up, etc.)
• Printing, organizing, and disseminating significant number of Reports on time.
• Timekeeping.
• Back-up Support to other Admins.
• Manages and administers various documents and spreadsheets.
• Supports all meetings and sessions held in the home office.
• Support training and conferences with prep and coordination needs.
• Plans and participates in division initiatives such Team Building events.
• Gather and analysis the workforce analytics reports to support HR leadership.
• Supports the managing the operational budget and partners with Finance as needed.
• Leverages HR systems such as Workday and ServiceNow to provide reports and maintain Teams site.
• Works in partnership with leadership to develop and maintain confidential database to support the business needs.
• Support HR leadership by coordinating and advising on company policies, procedures, contract administration, and benefit programs.
• Assist with comprehensive documentation of action steps, communications, and materials needed to prepare for organizational changes.
• Gathers HR and Financial information to prepare for contract preparation meetings.
• Completes special projects as assigned or directed.

Requirements

• Administrative experience in a corporate human resource setting preferred.
• 5+ years of complex calendar management, scheduling meetings, arranging travel schedules and processing expenses.
• Strong Microsoft Office experience required, specifically PowerPoint, Excel, Outlook, and Word.
• Excellent communication manner, solid written and verbal communication skills and be customer service oriented.
• Ability to successfully juggle many things at one time and shift gears to prioritize.
• Strong ability to build relationships and collaborate with local and remote team members and other admins.
• Superior organizational and administrative skills and the ability to multitask and maintain strong attention to detail in a fast-paced environment.
• Able to effectively manage confidential and sensitive information.
• Willingness to learn, take direction well and be a team player.
• Ability to focus and get the job done while avoiding distractions.
• Great at being resourceful and leveraging relationships to problem solve.
• Understanding of change management.
• Understanding of the budget process.
• Ability to partner with multiple levels across divisions in North America.

Benefits

• Associate discount
• 401(k) match
• medical/dental/vision
• HSA
• health care FSA
• life insurance
• short/long-term disability
• paid holidays/vacation/sick/bereavement/parental leave
• EAP
• incentive programs for management
• auto/home insurance discounts
• tuition reimbursement
• scholarship program
• adoption/surrogacy assistance
• smoking cessation
• child care/cell phone discounts
• pet/legal insurance
• credit union
• referral bonuses