Administrative Assistant II

Florida Gulf Coast University - Fort Myers, FL

Full-time

Fort Myers, FL

Educational Services

About the position

The Administrative Assistant II provides comprehensive administrative support to the Dean of the Daveler & Kauanui School of Entrepreneurship at Florida Gulf Coast University. This role involves overseeing various administrative, fiscal, and staff support activities, requiring specialized knowledge in budget administration, record keeping, and event coordination. The position also includes training and supervising staff and students, as well as facilitating communication and collaboration across multiple organizational units.

Responsibilities

• Provides administrative assistance to the Dean of the Daveler & Kauanui School of Entrepreneurship.
• Oversees and performs diverse administrative activities for the department.
• Serves as a liaison with other departments and external constituencies.
• Coordinates projects such as events, conferences, and meetings.
• Assists in administrative problem solving and program/project planning.
• Collects information, conducts research, and prepares materials for management discussions.
• Interprets policies and provides input into the development of new policies.
• Maintains unit's files, inventories, and records; implements data management systems.
• Maintains office supply inventory and interacts with vendors.
• Leads and guides the work of staff and supervises student employees.
• Monitors and assists with fiscal administration for the unit.

Requirements

• High school diploma and eight years of full-time experience related to job functions.
• Professional experience providing high-level administrative support.
• Experience with budget management, payroll, and project coordination.
• Proficient in Microsoft Office (Word, Excel, Access, Outlook).

Nice-to-haves

• Bachelor's Degree in Accounting, Business Administration, Finance, Management, or related field.
• Work experience in a higher education setting.
• Experience with Ellucian Banner, Workday, Cognos, and Gulfline.