Administrative Assistant II

PCRS General • Vancouver, BC

5d • CA$28 - CA$29 • Hybrid

About The Position

The Administrative Assistant provides support to PCRS’s central administrative services at the Vancouver head office of PCRS. This position supports the Office of the CEO and Human Resources, on an approximately 50/50 split, as well as other administrative departments as required. In HR, the role will support recruitment, onboarding, HRIS administration and documentation, coordinating logistics for training and events, and implementing both evaluation and information management activities, among others. In supporting the Office of the CEO, the role will provide support with document management, meeting coordination and logistics, liaising with staff and stakeholders across departments, fundraising initiatives, and provide backup for work with the Board of Directors and communications tasks. The successful candidate will be technically savvy, able to learn quickly, be proactive in their work and is comfortable with change. Attention to detail and accuracy, as well as discretion when handling sensitive information and situations, is essential. As this role supports several teams, time management skills and the ability to prioritize and meet deadlines are also important. This role is dynamic and is best suited for someone who enjoys variety in their work.

Requirements

• Highly proficient with Microsoft Office 365 (Word, Excel, Teams, Sharepoint)
• High level of verbal, interpersonal, and written communication skills
• Able to work with colleagues in a collaborative and professional manner; a team player
• Confident with technology and able to self-teach
• Takes initiative to solve problems and improve processes, natural inclination to work analytically
• Highly organized, detail oriented, able to balance competing demands and is comfortable with change
• Able to handle sensitive information in a confidential manner
• An interest in learning and developing skills in Human Resources
• An interest in visual communications, layout and design as it relates to printed and social media

Nice To Haves

• Experience with a cloud-based HRIS system, such as UKG
• Experience with Salesforce
• Experience working in a not-for-profit or the social services sector
• Experience creating and working within a culturally inclusive environment

Responsibilities

• Administer business processes within our HRIS, our Learning Management System, and other tools as required.
• Support recruitment and onboarding of new staff, collaborating with new hires, supervisors and other administrative departments as needed.
• Maintain and update employee records in HRIS; assist in transfer of employee records into new HRIS system with accuracy and detail.
• Assist with office administration, including backup support for Directors, CEO and Board as required.
• Schedule and coordinate meetings, book logistics (food ordering and location preparation). Taking and distributing meeting notes.
• Writing and proofreading documents, formatting presentation, organizing electronic files and tracking important agency documents that are revised and need approval.
• Interacting with the public via the main telephone line and general email inbox, vendors, other staff and program leads.
• Creating newsletters and surveys, monitoring social media accounts and updating agency web pages.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed