Administrative Assistant II

$59,520 - $80,532/Yr

Pierce County Fire Protection District 16 Key Peninsula Fire Department Station 2 - Lakebay, WA

Full-time - Entry Level

Lakebay, WA

Justice, Public Order, and Safety Activities

About the position

The Administrative Assistant II at the Key Peninsula Fire Department provides high-level administrative support under the direction of the Executive Assistant. This full-time position is responsible for managing financial resources, ensuring fiscal accountability, and supporting various administrative functions within the department.

Responsibilities

• Assist with internal controls over the District's financial resources to ensure fiscal accountability.
• Support the preparation of financial forecasts and analyses, disbursing funds as required.
• Perform monthly payroll verifications for compliance as assigned by the Executive Assistant.
• Verify EMS accounts receivable processes and coordinate with the billing company for accurate accounting and reporting.
• Manage Vendor/Accounts Payable contracts, monitor performance, and report fiscal impacts.
• Prepare and maintain technical records required by law or as directed.
• Process accounts payable, including verifying purchase orders, packing slips, invoices, and statements.
• Manage limited tax forms, such as W9 and 1099, ensuring compliance with federal requirements.
• Assist with the District's records management program, maintaining compliance with Washington State Archive requirements.
• Handle registrations, renewals, travel, and per diem arrangements for District members.
• Serve as a Notary Public for the community and District.
• Adapt to changing needs by supporting team members and providing coverage as needed.

Requirements

• High school diploma or GED.
• Two (2) years of progressively responsible administrative work experience in basic accounting, government accounting, or bookkeeping.
• Valid Washington State Driver's License and acceptable driving record.
• Proficiency with Microsoft Office programs and financial systems.
• Strong organizational skills and ethical integrity.
• Ability to communicate effectively, solve problems, and manage multiple tasks independently or as part of a team.

Nice-to-haves

• Associate degree in Accounting or Public Administration (not required).
• Bachelor's degree in Finance, Economics, or Business Management (preferred but not required).
• Certification as a Notary Public or ability to obtain one.

Benefits

• Health savings account
• Disability insurance
• Health insurance
• Dental insurance
• Tuition reimbursement
• Paid time off
• Employee assistance program
• Vision insurance
• 401(k) matching
• Life insurance
• Retirement plan