Administrative Assistant II - Radiology

$40,123 - $62,213/Yr

Washington University in St. Louis - Houston, TX

Full-time - Entry Level

Houston, TX

Educational Services

About the position

The position supports day-to-day operations in the Biomedical MR Center (BMRC) at the Mallinckrodt Institute of Radiology. It serves as a key accounting and administrative contact within a diverse research team, working with minimal supervision and collaborating with various departments across the university.

Responsibilities

• Tracks and monitors expenses.
• Assists in budget planning.
• Enters transactions in financial system; may approve transactions and run/review reports.
• Enters personnel/payroll information in HR system.
• Coordinates purchase order requests and work order requests.
• Maintains office supply inventory and coordinates purchase of supplies.
• Schedules diverse and complex appointments, meetings and travel arrangements.
• May prepare complex itineraries.
• Schedules and maintains appointment calendars, coordinates meeting details and confirmations.
• Prepares travel expense reimbursement according to guidelines.
• Receives, sorts and distributes mail.
• Occasionally drafts communications such as newsletters, event schedules, marketing materials, departmental information, program literature and mailings; coordinates the printing, publishing and distribution process.
• Provides logistical support and preparation for presentations, interviews, workshops and special events that occur on-campus.
• Updates materials, as needed.
• Serves as point of contact for scheduling classrooms and lecture halls.
• Maintains/updates contact information, directories, departmental lists, email lists and databases.
• May be responsible for updating/maintaining routine web pages and social networking sites.
• May assist in preparing contract budgets, grant applications, proposals, status reports and financial statements.
• Provides administrative support to assigned staff.
• Manages electronic and hard copy files.
• Greets and directs visitors and ensures confidentiality of office is maintained.
• Performs other duties as assigned.

Requirements

• High school diploma or equivalent high school certification or combination of education and/or experience.
• Relevant experience of 2 years.

Nice-to-haves

• Bachelor's degree
• Computer Literacy
• Interpersonal Communication
• Microsoft Access
• Microsoft Excel
• Microsoft Office
• Microsoft Outlook
• Microsoft PowerPoint
• Microsoft Word
• Office Procedures
• Oral Communications
• Prioritization
• Sound Judgment
• Teamwork
• Workday
• Working Independently
• Written Communication
• Zoom Video

Benefits

• Up to 22 days of vacation, 10 recognized holidays, and sick time.
• Competitive health insurance packages with priority appointments and lower copays/coinsurance.
• Free Metro transit U-Pass for eligible employees.
• Defined contribution (403(b)) Retirement Savings Plan with university contributions starting at 7%.
• Wellness challenges, annual health screenings, mental health resources, mindfulness programs, and employee assistance program (EAP).
• 4 weeks of caregiver leave to bond with a new child.
• Tuition coverage for employees and their families, including dependent undergraduate-level college tuition up to 100% at WashU and 40% elsewhere after seven years.