Administrative Assistant Human Resources, Talent Management

Full-time - Entry Level

Seattle, WA

Support Activities for Transportation

About the position

The Administrative Assistant for Human Resources, Talent Management at the Port of Seattle provides essential administrative support to the Talent Acquisition, Talent Connections, and Talent Development & Diversity teams. This role involves managing office functions, maintaining documentation, handling budget tasks, and coordinating events, all while ensuring a commitment to equity and collaboration within the organization.

Responsibilities

• Perform administrative support functions for Talent Acquisition, Talent Connections, and Talent Development & Diversity teams.
• Maintain the Microsoft SharePoint site and update Talent Management process documentation.
• Provide recommendations for administrative processes and systems improvements.
• Handle budget and accounting tasks, including processing invoices and monitoring budgets.
• Plan and support training and recognition events, including logistics for Port-wide and Employee Resource Group activities.
• Manage general calendar scheduling for programs, staff, and external stakeholders.
• Coordinate travel arrangements and process related expense claims/reports.
• Serve as Corporate Purchase Card (P-Card) user for purchasing and reconciling receipts and invoices.
• Provide complex editing and contracting support by proofreading documents and preparing invoices for payment.
• Assist with document and template creation, including editing and formatting.
• Support onboarding and offboarding of personnel per Port policies.
• Track and report on progress of participants in the Tuition Reimbursement Program.

Requirements

• Two years of experience providing administrative support to department leaders or teams.
• Advanced knowledge of Microsoft Office Suite applications.
• Excellent written, verbal, and active listening skills.
• Strong attention to detail and ability to work independently.
• Effective time management and organizational skills.

Nice-to-haves

• Experience with budget management and financial reporting.
• Knowledge of equity and diversity practices in the workplace.

Benefits

• Dental insurance
• Health insurance
• Paid sick time
• Parental leave
• Tuition reimbursement
• Vision insurance