Administrative Assistant 2 - Veterans Services

About the position

The Idaho Division of Veterans Services (IDVS) is recruiting for a full-time Administrative Assistant 2 opening at the State Veterans Home in Boise. This position will perform complex secretarial, office administration, and public relations assignments and perform related work.

Responsibilities

• Performs complex secretarial, office administration, and public relations assignments.
• Coordinates appointments and manages/updates calendar for supervisor.
• Provides complex administrative support which may include preparing and delivering presentations, maintaining department data, preparing and distributing department documents.
• Coordinates administrative activities requiring frequent contact with executives, the public, other agencies and governmental officials.
• Researches, analyzes, and compiles information to prepare reports, budgets, handle complaints, or resolve problems.
• Composes correspondence for supervisor on own initiative or from general instructions and formats/types a variety of executive, sensitive, confidential, official and/or legal documents.
• Responsible for financial transactions such as reconciling credit card purchases and other bookkeeping records.
• Purchase and order supplies and other inventory needed.
• Organizes and maintains files, including creating and maintaining confidential department/employee/client files.
• Preparing content for standard web pages, websites, and related directories.
• Screens calls, visitors, and e-mails.

Requirements

• Good knowledge of office support functions including word processing, filing, composing a variety of business documents and reception.
• Experience interpreting, applying and explaining complex information such as regulations, policies or services.
• Experience independently solving problems/performing liaison activities in a work setting.
• Experience coordinating activities requiring complex arrangements.
• Good knowledge of legal terminology, organizational awareness, and teamwork investigative procedures.
• Experience in public relations, composing official correspondence, and research papers and other complex documents.
• Experience taking minutes and providing administrative support to an administrator director, or senior staff member.
• Experience designing manual & automated record management systems.
• Proficiency in using Microsoft Excel for complex data analysis, Power Point, Publisher/Adobe Illustrator, and Microsoft Word at the advanced level.
• Ability to type at the rate of 50 words per minute and operate Microsoft Word at the rate of 40 words per minute.

Nice-to-haves

• Excellent communication skills.
• Ability to work under pressure and meet deadlines.
• Ability to maintain strict confidentiality.

Benefits

• Excellent low-cost Health, Dental and Vision insurance.
• Participation in one of the nation's best state retirement systems PERSI Retirement.
• Generous vacation and sick leave accrual beginning as soon as you start.
• Paid parental leave.
• Eleven paid holidays a year.
• Multiple retirement plans, including an optional 401k & Deferred Compensation plans.
• Group Life Insurance/Disability Insurance/Supplemental Life Insurance.
• Employee Assistance Program.
• Flexible Spending Accounts.
• Wellness programs.
• Robust ongoing training opportunities.